Tender Summary: Ladies Shoes Leather

Objectives

The procurement aims to supply high-quality, durable ladies' leather shoes designated as uniforms for Community Health Workers (CHWs). The objective is to ensure functional footwear that meets specific design standards while accommodating potential size variations among wearers through flexible exchange policies.

Scope

This is a once-off quotation for the supply of ladies' leather shoes. The scope includes manufacturing or supplying the specified footwear, providing physical samples for verification, and delivering the goods to the designated health facility. The quotation validity period is 90 days.

• Item: Ladies Shoes Leather.
• Purpose: CHW Uniform.
• Total Quantity: 183 pairs distributed across seven sizes.
• Delivery Location: Umdoni PHC Clinics / GJ Crookes Hospital area.

Technical Requirements

Bidders must adhere to strict specifications regarding material, design, and quality. Non-compliance results in disqualification.

• Material: Leather uppers required.
• Design: Black colour with laces; exactly three holes for laces.
• Sole: Durable soles.
• Sizes and Quantities:
  • Size 3: 3 pairs
  • Size 4: 13 pairs
  • Size 5: 43 pairs
  • Size 6: 47 pairs
  • Size 7: 44 pairs
  • Size 8: 28 pairs
  • Size 9: 5 pairs
• Samples: A physical sample is mandatory. Photographic representations are not accepted. Samples will be retained if the bid is successful.
• Warranty: Goods must be warranted for twelve months after delivery or eighteen months after shipment, whichever occurs first. Defects arising from design, materials, or workmanship must be repaired or replaced at no cost.
• Size Exchange Policy: Due to weight fluctuations affecting uniform fit, the successful bidder must agree to exchange sizes within the same style and price without additional costs upon request.
• Product Condition: Only new, unused products are accepted. Expired products are prohibited.
• Pricing: Prices must be firm and include all applicable taxes and delivery costs.

Skills and Compliance Requirements

Bidders must demonstrate legal standing, financial compliance, and adherence to preferential procurement policies. Failure to submit mandatory documents leads to rejection.

• Registration: Bidders must be registered on the Central Suppliers Database (CSD).
• Mandatory Documentation:
  • Updated CIPC registration documents.
  • Broad-Based Black Economic Empowerment (B-BBEE) status level verification certificate or sworn affidavit.
  • Valid Tax Clearance Certificate from the South African Revenue Service.
  • Completed Standard Bid Document (SBD) forms, including disclosure of interest.
• Preferential Procurement: Evaluation uses an 80/20 preference point system. Eighty points are allocated for price, and twenty points for specific goals. Full points for specific goals are awarded to companies that are at least 100% owned by Black Africans. Proof of ownership must be provided to claim these points.
• Declaration of Interest: Bidders must disclose any relationships with employees of the procuring institution or related enterprises.
• Anti-Collusion: Bidders must certify independent bidding. Collusive practices may result in disqualification and restriction from public sector business.

Key Definitions and Terms

• CHW (Community Health Worker): Healthcare personnel working in community settings; the shoes serve as part of their official uniform.
• CSD (Central Suppliers Database): The national database used by government entities to verify supplier registration and tax compliance.
• B-BBEE (Broad-Based Black Economic Empowerment): Legislation aimed at redressing disadvantages suffered by people identified as black due to apartheid, promoting economic participation.
• SBD (Standard Bid Document): Official government forms used to collect bidder information, declarations, and compliance proofs.
• GCC/SCC (General/Special Conditions of Contract): Legal frameworks governing the contract. GCC outlines standard rights and obligations, while SCC addresses specific requirements like penalties, termination, and negotiation rights.
• 80/20 Preference System: A scoring method where 80% of points are based on price competitiveness and 20% on social goals (e.g., ownership demographics).