Objectives

The primary objective is to procure three (3) new A3 laminating machines for administrative and documentation purposes at Port Shepstone Hospital. The tender aims to secure reliable, compliant equipment that meets institutional operational standards while adhering to public procurement transformation policies.

Scope

The scope encompasses the complete supply and delivery of three units to the hospital's Supply Chain Management department. This is a once-off contract requiring delivery during standard office hours (07:30–15:00) on weekdays. All pricing must be inclusive of transportation and delivery costs. Only brand-new, unused items are acceptable; expired products (with less than six months' remaining validity) and second-hand equipment will be rejected.

Technical Requirements

• Format & Capacity: A3 laminating size with a maximum width of 324mm
• Performance: Warm-up time ≤ 4 minutes, operating speed ≤ 300mm/min, dual rollers
• Thickness Range: Compatible with ID to A3 pouches up to 250 microns (125+125)
• Operational Features: Release lever for misfed pouches, cold lamination option for self-adhesive pouches, adjustable thickness settings, digital status display, size scale icon, low-noise operation, and compact foldable design
• Power & Dimensions: AC 230V, 50Hz; Physical dimensions: 460mm × 145mm × 90mm
• Certification: Must comply with relevant SABS/SANS standards, with valid certification documentation submitted with the quotation

Skills & Compliance Requirements

As this is a straightforward goods-supply contract, no specialized technical or engineering skills are required. Bidders must instead demonstrate administrative and regulatory compliance capabilities:

• Valid registration and verification on the Central Suppliers Database (CSD)
• Updated CIPC company registration documents
• Valid B-BEE verification certificate or sworn affidavit
• Proof of prior successful delivery (copy of a previous order and delivery note)
• Completed SBD 4 declaration confirming no undisclosed relationships with state employees
• Ability to navigate public sector evaluation frameworks and preference systems

Key Terms & Explanations

• 80/20 Preference Point System: The evaluation model allocates 80 points to competitive pricing and 20 points to specific transformation goals. Full points for the specific goal are awarded exclusively to South African-owned enterprises.
• SBD 4 (Disclosure of Interest): A mandatory legal form requiring bidders to declare any personal, familial, or business ties with officials employed by the KwaZulu-Natal Department of Health. Undisclosed relationships result in automatic disqualification.
• SAHPRA License Requirement: Listed as a mandatory returnable document. While typically mandated for medical device manufacturers/distributors, its inclusion here requires bidders to either provide the license if applicable or formally clarify why the product falls outside SAHPRA jurisdiction.
• Performance Penalties: Late delivery triggers daily financial deductions calculated at the current prime interest rate. Persistent non-performance or fraud may lead to contract termination and procurement bans of up to ten years.