Objectives

The primary objective of this tender is to procure essential administrative consumables to support daily operational efficiency within the Registry Department of Ladysmith Regional Hospital. The procurement aims to secure a reliable, cost-effective supply of high-quality laminating materials and official date-stamping tools while complying with the KwaZulu-Natal Department of Health's preferential procurement framework.

Scope

The contract covers a single, one-off supply of goods delivered directly to the hospital premises. The scope includes:

• Two (2) self-ink rubber date stamps specifically designated for official hospital registry documentation.
• Two thousand (2000) boxes of A3 gloss laminating pouches/sheets.

All deliveries must be completed within an agreed timeframe following contract award. Quotations must remain valid for ninety (90) days. The contract does not encompass ongoing maintenance, installation, training, or service components.

Technical Requirements

Bidders must strictly adhere to the following specifications and compliance criteria:

• Date Stamps: Must be self-ink rubber type, suitable for official departmental use, and configured for the hospital registry.
• Laminating Sheets/Pouches: Must feature a gloss finish, measure 303 mm by 426 mm (A3), have a thickness of 150 microns, and be packaged in sets of 100 pieces per pack.
• Quality & Condition: All items must be brand new, unused, and represent current market models. Products must have a minimum validity period of six months upon delivery. Expired or second-hand goods are strictly prohibited.
• Standards Compliance: Goods must meet applicable South African National Standards (SANS) or South African Bureau of Standards (SABS) requirements where applicable.
• Packaging & Delivery: Items must be securely packed to prevent damage during transit. All delivery costs must be fully inclusive in the quoted price.
• Submission Format: Quotations must be physically hand-delivered or couriered in sealed envelopes to the designated tender box by the closing deadline. Electronic submissions are explicitly rejected.

Skills Requirements

This tender involves the straightforward supply of standard office consumables. Consequently, no specialized technical skills, engineering expertise, or professional certifications are required. Successful bidders must demonstrate basic logistical and supply chain capability to source, package, and deliver the specified quantities to the designated hospital location within the stipulated delivery period.

Key Terms & Conditions

The following standard public procurement terms apply and require bidder compliance:

• 80/20 Preference Point System: A standard South African evaluation methodology where 80 points are awarded for competitive pricing and 20 points are allocated for specific socio-economic goals. Full points are granted exclusively to companies that are at least 100% owned by Black Africans.
• Central Suppliers Database (CSD) Registration: A mandatory national repository for all entities conducting business with the government. Active CSD verification is compulsory; failure to register or verify results in automatic disqualification.
• SBD Disclosure Forms: Standard Bidding Documents (SBD 4 and SBD 6.1) must be completed to declare conflicts of interest and claim preference points. Incomplete or falsified disclosures render a quotation non-responsive.
• Firm Pricing & Tax Compliance: Only firm prices are accepted, and bidders must maintain tax clearance status throughout the contract period. The department reserves the right to reject any quotation failing to meet administrative or specification thresholds.