Objectives

The primary objective of this tender is to procure two (2) reusable laparoscopic suction irrigation cannulas for immediate clinical use at Ngwelezane Hospital under the KwaZulu-Natal Department of Health. The procurement seeks to acquire compliant, high-quality surgical instruments that meet national safety standards while advancing local economic transformation through structured preferential procurement.

Scope

• Product Supplied: Laparoscopic suction irrigation cannula, 5mm diameter, reusable.
• Quantity: Two (2) units.
• Delivery Destination: Ngwelezane Hospital Theatre.
• Contract Duration: Once-off supply; no ongoing maintenance, calibration, or service period.
• Delivery Window: Maximum of three weeks (15 working days) from contract award.
• Quotation Validity: Ninety (90) days from closing date.
• Evaluation Model: 80/20 preference point system (80 points for price competitiveness, 20 points for socio-economic goals).

Technical Requirements

• Core Specifications: Cannulas must feature a 5mm diameter, support simultaneous fluid irrigation and suction during laparoscopic procedures, and be manufactured for repeated clinical reuse.
• Quality Certification: Products must hold current South African Bureau of Standards (SABS) approval and strictly adhere to the hospital's attached specification document.
• Condition & Shelf-Life: Items must be brand new, unused, and retain a minimum validity period of six (6) months upon delivery. Expired or refurbished goods are automatically disqualified.
• Regulatory Licensing: Bidders must submit a valid South African Health Products Regulatory Authority (SAHPRA) licence permitting the manufacture, wholesale, or distribution of medical devices.
• Compliance Documentation: Mandatory submission includes completed official quotation forms, active Central Supplier Database (CSD) registration, SARS tax clearance verification, and a fully executed Bidder’s Disclosure (SBD4) form.
• Sample Testing: The procuring facility reserves the right to request physical samples for technical verification prior to award.

Skills Requirements

This procurement does not require installation, commissioning, or post-delivery technical training. The contract is strictly limited to product supply and logistics. However, bidders must demonstrate:

• Operational capacity to source, securely store, and deliver regulated medical devices within the fifteen-working-day delivery window.
• Proficiency in public sector procurement compliance, including accurate completion of mandatory returnable documents and alignment with the Preferential Procurement Policy Framework Act.
• Ability to promptly produce valid SAHPRA licensing certificates and SABS conformity documentation when requested.

Key Terms & Clarifications

• Laparoscopic Suction Irrigation Cannula: A minimally invasive surgical tool inserted through a small abdominal port. It delivers sterile irrigation fluid to clear the visual field while simultaneously evacuating blood, smoke, and debris through an internal lumen. The 5mm size matches standard laparoscopic access ports.
• Reusable Classification: Denotes that the device is engineered to endure multiple cycles of clinical cleaning, high-level disinfection, and sterilisation without degradation of performance or structural integrity, distinguishing it from disposable equivalents.
• 80/20 Preference System: A South African government procurement evaluation framework where eighty percent of the scoring weight is assigned to price, and twenty percent is reserved for specific socio-economic transformation targets. In this tender, the full twenty points are allocated to promote South African-owned enterprises.