Objectives

The primary objective of this quotation is to secure a one-off supply of large three-shelf steel picking trolleys for Prince Mshiyeni Memorial Hospital. The procuring entity seeks to acquire durable, specification-compliant equipment to streamline medication retrieval and transport within the inpatient department's ward basket system.

Scope

The scope encompasses the delivery of six (6) units of large three-shelf steel picking trolleys to the hospital's designated stores area. This is a single-delivery contract with no recurring maintenance, installation, or training obligations. Bidders must bear all transportation costs, which must be fully incorporated into the quoted unit price. All supplied items must be brand new, unused, and possess a remaining validity period of at least six months upon delivery.

Technical Requirements

• Load Capacity: Minimum 240 kg load rating.
• Dimensions: Large configuration measuring 1230mm x 620mm.
• Finish & Colour: Electro-galvanised coating with a light green finish.
• Handle: Single-handle design.
• Castors: Four 100mm wheels (two swivel, two fixed).
• Application: Engineered for order picking and general warehousing operations.
• Specification Compliance: Offers must strictly meet the attached specification brochure. Any deviation results in rejection.
• Sample Submission: A physical sample is mandatory and must be presented to the facility's Supply Chain Management office for verification. Failure to submit a sample renders the quotation non-responsive.
• Quotation Validity: Prices and terms must remain binding for 90 days from the closing date.

Skills Requirements

No specialized technical or trade skills are required, as this is a pure goods supply contract. However, bidders must demonstrate strong administrative and compliance capabilities. This includes proficiency in completing mandatory statutory returnable documents (such as the Bidder Disclosure form for conflict-of-interest declarations and the Preference Points Claim Form), maintaining active Central Suppliers Database (CSD) registration, and ensuring SARS tax clearance compliance. Commercial competence in logistics, inventory readiness, and contract administration is also expected.

Notable Terms & Conditions

80/20 Preferential Procurement System: Evaluation utilizes a weighted scoring model where 80 points are allocated for price competitiveness and 20 points for specific socio-economic goals. Full points for the specific goal are granted to enterprises at least 51% owned by Black South Africans, verifiable through CSD documentation.

Three-Stage Evaluation Process: The procurement follows a strict sequential assessment. Stage 1 verifies administrative and mandatory compliance (CSD status, B-BBEE proof, completed SBD forms). Stage 2 confirms technical specification adherence. Stage 3 applies the price and preference scoring. Failure at any stage leads to immediate disqualification.

Performance Security & Delay Penalties: Post-award, the successful bidder may be required to furnish performance security within 30 days. Late deliveries incur financial penalties calculated at the current prime interest rate per day of delay. The purchaser reserves the right to source substitute goods at the supplier's expense or terminate the contract for default if obligations are not met.