Objectives

The primary objective of this tender is to procure a reliable supplier for the one-off provision of large obstetric basins to support clinical and surgical operations at a designated community health centre within the KwaZulu-Natal Department of Health.

Scope

The procurement covers the supply and delivery of twenty-one (21) units of large obstetric basins. The arrangement is classified as a once-off contract with a quotation validity period of ninety (90) days. All pricing must be firm and inclusive of transportation, handling, and delivery costs to the designated facility. The evaluation process follows a three-stage approach: administrative compliance, specification adherence, and a combined price/preference scoring system.

Technical Requirements

• Dimensions: Approximately 350 mm diameter by 60 cm height
• Material & Finish: Green low-carbon steel, heavy-duty construction, rust-proof coating
• Sterilisation Compatibility: Must be fully autoclave-compatible
• Quality Standard: High-quality manufacturing compliant with relevant South African National Standards (SANS/SABS) where applicable
• Condition: Brand new, unused items with a minimum remaining shelf life of six months upon delivery
• Samples: Physical samples are mandatory and must be submitted when formally requested for specification verification
• Documentation: Quotations must be submitted on official, unaltered government forms. Retyping, photocopying without original signatures, or use of correcting fluid is strictly prohibited

Skills Requirements

No specialised professional certifications are explicitly mandated. However, bidders must demonstrate operational capability to:

• Source, manufacture, or distribute medical-grade clinical equipment meeting stringent hygiene and durability standards
• Manage end-to-end logistics for timely delivery to the specified health facility
• Maintain active registration on the Central Suppliers Database (CSD) with verified tax compliance status
• Navigate South African public procurement frameworks, including preferential scoring, anti-collusion compliance, and disclosure obligations
• Provide post-delivery warranty support, handle inspections, and replace non-compliant items at the supplier's expense if required

Key Terms & Conditions (Unusual/Complicated)

Preferential Procurement (80/20 System): Evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals. Full points for the specific goal are awarded exclusively to enterprises physically located in the Ethekwini District, prioritising local economic development over broader regional suppliers.

SBD Form Integrity Rules: Official returnable documents (SBD 4 for Disclosure of Interest and SBD 6.1 for Preference Points) cannot be retyped or digitally recreated. Only original signatures on printed or properly photocopied forms are accepted. Any alteration must be initialed; failure to comply results in automatic disqualification.

Performance Security & Delay Penalties: Within thirty days of contract award, the successful bidder must furnish performance security in the form of a bank guarantee, irrevocable letter of credit, or certified cheque. Late deliveries incur daily financial penalties calculated at the current prime interest rate applied to the delayed portion of the contract value.

Warranty & Inspection Rights: Goods carry a twelve-month warranty from acceptance or eighteen months from shipment, whichever concludes first. The purchaser retains unconditional rights to inspect, test, or reject supplies pre- or post-delivery. Non-compliant items must be replaced immediately at the supplier's cost and risk.

Restriction & Anti-Collusion Clauses: Engaging in cover-quoting, bid-rigging, or fraudulent practices may result in contract termination and a restriction penalty prohibiting public sector engagement for up to ten years. Tax compliance is strictly enforced via CSD/SARS validation; non-compliant quotations are automatically deemed non-responsive.