Objectives

The primary objective of this tender is to procure a reliable supply of high-quality, sterile surgical towel drapes to support clinical and theatre operations at Grey’s Hospital. The procurement aims to ensure consistent availability of essential medical consumables while complying with public sector supply chain management regulations and promoting equitable economic participation.

Scope

This is a once-off supply contract for 20 boxes (400 units total) of large disposable sterile adhesive towel drapes. The scope covers the manufacturing, packaging, storage, and delivery of goods directly to Grey’s Hospital Theatre in Pietermaritzburg. The contract does not include installation, maintenance, or recurring service obligations beyond the initial delivery and warranty period.

Technical Requirements

• Dimensions: 45 cm × 30 cm
• Type: Disposable, sterile, adhesive surgical drape
• Material Properties: Latex-free, transparent, and fully impervious to blood and bodily fluids
• Adhesive Feature: 10 cm wide adhesive band running along the full length of one side, engineered to securely adhere to patient skin during procedures
• Packaging: 20 units per box
• Quality & Shelf Life: Must be sterile, new, unused, and retain a minimum of six months validity upon delivery
• Regulatory Compliance: Supplier must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising wholesale distribution or manufacturing of medical devices
• Sample Verification: Shortlisted bidders may be required to submit physical samples for specification and quality confirmation prior to final contract award

Skills & Operational Capabilities

As a goods supply tender, success depends on operational readiness rather than specialised human skills. Bidders must demonstrate:

• Ability to source, store, and distribute sterile medical devices in compliance with health and safety standards
• Registration on the Central Suppliers Database (CSD) with verified tax clearance status
• Capacity to complete all mandatory returnable documentation, including Bidder’s Disclosure (SBD4) and Preference Points Claim Form (SBD6.1)
• Financial and logistical capability to deliver the full quantity within the stipulated timeframe and maintain firm pricing for 90 days

Key Terms & Unusual Requirements

• SAHPRA Licensing: A mandatory regulatory requirement ensuring that all medical devices supplied are legally authorised for distribution in South Africa, guaranteeing adherence to national safety and quality standards.
• 80/20 Preference Point System: A standard South African public procurement model where 80 points are awarded based on competitive pricing and 20 points are allocated for socio-economic goals, specifically favouring enterprises with at least 51% Black ownership.
• Sample Submission Protocol: A post-evaluation verification step where top-scoring bidders may be contacted to provide physical product samples. Non-compliance results in disqualification, though previous verified suppliers may be exempt.
• General & Special Conditions of Contract (GCC/SCC): Standardised government contractual terms governing delivery timelines, a 12-month warranty period, penalty clauses for delayed performance, termination rights, and dispute resolution. Late submissions and expired products are strictly rejected.