Objectives

The primary objective of this tender is to procure and deliver high-quality laser and copy transparency sheets to support the administrative and educational operations of the KwaZulu-Natal College of Nursing, under the KwaZulu-Natal Department of Health.

Scope

The procurement covers the supply and delivery of fifty (50) packs of transparency sheets. Each pack must contain one hundred (100) sheets. Delivery must be completed to the designated health institution within the agreed timeframe. The quotation validity period is ninety (90) days, and all quoted prices must remain firm throughout the contract period. Bidders are required to include all transportation, handling, and delivery costs within their quoted price. The department reserves the right to accept or reject any quotation and is not obligated to award the contract to the lowest bidder.

Technical Requirements

• Product Type: Laser/Copy Transparency Sheets (Type B)
• Dimensions: Standard A4 (210 mm x 297 mm)
• Packaging: 100 sheets per pack
• Material Specifications: Approximately 100-micron thickness to ensure stable batch feeding; heat-stabilized film designed to withstand high temperatures in laser printer fusers without melting, curling, or warping
• Compatibility: Fully compatible with monochrome and colour laser printers, as well as plain-paper copiers. Explicitly unsuitable for inkjet printers unless specifically stated
• Quality & Condition: Goods must be brand new, unused, and free from manufacturing defects. Products must retain a minimum shelf life of six months from the date of delivery. Expired or second-hand items will be automatically rejected
• Standards: Must comply with relevant South African National Standards (SANS/SABS) and the attached specification document

Skills & Supplier Capabilities

While no specialized technical or engineering skills are mandated, successful bidders must demonstrate robust operational and administrative capabilities:

• Logistics & Fulfilment: Proven capacity to source, package, and deliver office consumables reliably and within strict deadlines
• Regulatory Compliance: Active registration on the Central Suppliers Database (CSD), valid tax clearance status, and up-to-date B-BBEE documentation
• Financial & Administrative Stability: Ability to issue compliant tax invoices, maintain firm pricing, and manage warranty obligations
• Documentation Management: Capacity to accurately complete and submit all mandatory returnable documents, including declaration forms and preference claim schedules

Key Terms & Procurement Framework

This tender utilises standard South African public procurement frameworks. The following terms require clarification:

• 80/20 Preference Point System: An evaluation model where eighty percent of the total score is allocated to price competitiveness, and twenty percent is reserved for socio-economic goals. Full preference points are awarded exclusively to companies that are one hundred percent owned by Black African women.
• SBD Forms (Standard Bid Documents): Mandatory government templates. SBD 4 requires bidders to declare any conflict of interest or relationship with state employees. SBD 6.1 is used to claim preference points for specific goals. Incomplete or missing forms result in immediate disqualification.
• GCC & SCC: General and Special Conditions of Contract. These legally binding clauses dictate payment terms (within thirty days of invoice submission), warranty periods (typically twelve months), penalties for late delivery (calculated using the prime interest rate), termination rights, and dispute resolution procedures. They cannot be amended by the bidder.
• CSD & Tax Compliance Verification: The procuring entity will electronically verify supplier registration and tax standing. Any discrepancies or failed validations will render the quotation non-responsive.