Tender Summary: Supply & Deliver Laundry Alkali Booster

Objectives

The primary objective is to secure a qualified supplier to provide 12,000 litres of laundry alkali booster to the KwaZulu Central Provincial Laundry, ensuring uninterrupted operational capacity for institutional textile processing and hygiene maintenance.

Scope of Work

The successful bidder will be responsible for the complete supply and delivery of 12,000 litres of alkali booster, packaged in 1000-litre flow bins. The scope extends beyond standard delivery to include the physical transfer of the chemical into the facility’s closed dosing system. The supplier must provide all necessary pumping equipment, trained personnel, and personal protective equipment (PPE) to execute the transfer safely and efficiently. Pricing must be all-inclusive, covering transportation and handling, and must remain firm for the duration of the contract.

Technical Requirements

• Chemical Composition: Highly caustic liquid formulated with low-foaming wetting agents, dispersants, and sequestrants.
• Active Ingredients: Sodium hydroxide concentration must exceed 40%.
• Packaging & Labeling: Supplied in 1000-litre flow bins with the National Regulator for Compulsory Specifications (NRCS) registration number clearly displayed on each label.
• Product Validity: Goods must be new, unused, and possess a minimum shelf life of six months upon delivery.
• Certifications: Submission of a valid HAZMAT compliance certificate and an SABS ISO 9001:2015 Quality Management Systems certificate.
• Delivery Conditions: All transportation and handling costs must be factored into the quoted price; late submissions will not be considered.

Skills and Qualification Requirements

• Valid company registration documents and active Central Suppliers Database (CSD) registration.
• Broad-Based Black Economic Empowerment (B-BBEE) status verification certificate or a sworn affidavit.
• Proven operational capability in hazardous material handling, safe chemical transfer, and compliance with occupational health and safety standards.
• Ability to navigate a strict three-stage evaluation process, demonstrating full administrative and technical compliance without deviation.
• Financial stability and verified tax compliance standing with relevant authorities.

Explanation of Unusual Terms and Services

• Flow Bins: Industrial-grade, reusable intermediate bulk containers designed to safely store and transport up to 1000 litres of liquid chemicals, typically mounted on pallets or chassis for transport.
• Closed Dosing System: An automated or semi-automated mechanical setup that precisely measures and injects chemicals into laundry machinery. Transferring product into this system requires specialized pumping equipment to prevent spills, vapour exposure, or dosage inaccuracies.
• HAZMAT Compliance Certificate: Official documentation verifying that the supplier adheres to national regulations governing the storage, transportation, and handling of hazardous materials.
• 80/20 Preference Points System: A procurement evaluation model weighting 80 points on competitive pricing and 20 points exclusively on enterprise ownership. Full preference points are awarded only to companies that are 100% owned by Black Africans, aligning with national economic transformation mandates.
• Mandatory Administrative Stages: A rigid evaluation framework where quotations are assessed sequentially. Failure to meet Stage 1 (administrative compliance) or Stage 2 (technical specification) results in immediate disqualification, preventing the bid from reaching the final price evaluation stage.