Objectives

The primary objective is to procure essential laundry and sewing maintenance items to support patient clothing preservation and colour-coding protocols at Umzimkhulu Hospital. The procurement seeks to secure reliable, high-quality supplies through a transparent, compliant, and locally beneficial once-off transaction while adhering to provincial health supply chain standards.

Scope

The scope encompasses the supply and delivery of specified goods to Umzimkhulu Hospital in KwaZulu-Natal. The contract is once-off with a ninety-day price validity period. Required items include bobbin cases, bobbins, unpickers, polyester sewing cotton thread in multiple colours, and coloured fabric rolls. All deliveries must be made to the hospital’s designated location, with all transport and handling costs fully inclusive in the quoted price.

Technical Requirements

• All goods must be new, unused, and strictly conform to the detailed specifications outlined in the annexures.
• Products must hold SABS/SANS approval, with a valid certificate of compliance submitted when requested.
• Prices must be firm for the ninety-day validity period; non-firm or variable pricing will result in disqualification.
• Bidders must clearly state their delivery period upon submission.
• Physical samples may be requested from the top three scoring bidders for objective quality verification prior to final contract award.
• Expired or second-hand items are strictly prohibited; any time-sensitive goods must have a minimum six-month validity remaining.
• A valid licence from the South African Health Products Regulatory Authority (SAHPRA) is listed as a mandatory returnable document, applicable if the bidder manufactures or distributes regulated health-related goods.

Skills and Experience Requirements

• Demonstrated capacity to deliver to healthcare facilities, evidenced by at least one order confirmation and corresponding delivery note from either the public or private sector.
• Clean operational track record with no history of unexplained delivery defaults or performance failures.
• Full compliance with Central Supplier Database (CSD) registration and successful verification.
• Valid tax clearance status confirmed via a SARS PIN.
• Current Broad-Based Black Economic Empowerment (B-BBEE) status verification certificate or sworn affidavit (for EMEs and QSEs).
• Updated CIPC business registration documents reflecting the legal entity structure.

Notable Terms and Conditions

• 80/20 Preference Point System: Evaluation allocates eighty points for price competitiveness and twenty points for specific socio-economic goals. The twenty points are exclusively awarded to enterprises located within the Harry Gwala district to promote local economic development.
• Sample-Based Objective Criteria: Unlike standard price-driven evaluations, this tender mandates physical sample submission from the highest-scoring bidders to verify technical compliance before the final award decision.
• Anti-Cover-Quoting Measures: Submitting multiple quotes under different company names for the same tender is strictly prohibited. Verification systems will flag such practices, resulting in immediate disqualification as cover-quoting constitutes procurement fraud.
• Penalties and Restriction Clauses: Delayed deliveries incur financial penalties calculated at the current prime interest rate per day of delay. Serious breaches, fraudulent declarations, or repeated defaults may trigger contract termination and a prohibition from conducting business with the public sector for up to ten years.