Tender Summary

Objectives

The primary objective is to procure and deliver a one-off supply of lockable cork noticeboards to Ngwelezana Hospital for use in the Outpatient Department. The items are intended to securely display and protect educational, operational, and informational documents while preventing unauthorised tampering or removal.

Scope

• Item: Lockable Cork Noticeboard with Flip Lockable End Plastic Cover
• Quantity: 11 units total (six 1m×1m, four 2m×1m, and one 3m×2m)
• Delivery Location: Ngwelezana Hospital, Outpatient Department
• Contract Type: Once-off supply
• Delivery Period: Maximum of three weeks (15 working days) from contract award
• Validity: Quotations must remain firm and valid for 90 days
• Evaluation Model: 80/20 preferential procurement system (80 points for price, 20 points for specific socio-economic goals)

Technical Requirements

• Construction: Cork board surface mounted within a frame featuring aluminium lockable flip ends and a protective plastic cover
• Dimensions: Must strictly conform to the specified sizes: 1m×1m, 2m×1m, and 3m×2m
• Quality & Standards: Must comply with South African Bureau of Standards (SABS) specifications. All goods must be new, unused, current models, and free from defects in design, materials, or workmanship
• Warranty: Minimum twelve (12) months from delivery acceptance or eighteen (18) months from shipment, whichever concludes earlier
• Packaging & Logistics: Supplier bears all transport, handling, and risk costs until goods are delivered and unloaded at the hospital site. Packaging must withstand rough handling and environmental exposure
• Samples: The top three scoring bidders will be requested to submit physical samples for specification verification
• Compliance: Must satisfy all administrative returnables, tax clearance validation, and Central Suppliers Database (CSD) registration requirements

Skills Requirements

No specialised technical or professional qualifications are mandated. Bidders must demonstrate standard commercial and logistical competencies, including:

• Ability to source or manufacture furniture-grade noticeboards that consistently meet SABS quality benchmarks
• Efficient supply chain and inventory management to guarantee delivery within the strict fifteen-day window
• Administrative proficiency in preparing compliant quotation documentation, including tax status verification and CSD compliance
• Capacity to provide verifiable ownership documentation to claim preference points (specifically, 51% black female ownership)

Explanation of Unusual or Complicated Terms

• Flip Lockable End Plastic Cover: A security mechanism where the noticeboard’s side panels hinge outward and secure with a lock, preventing unauthorised removal of pinned items while allowing authorised staff to update notices easily.
• SABS Compliance: Certification by the South African Bureau of Standards, confirming the product meets nationally recognised benchmarks for durability, safety, and manufacturing quality.
• 80/20 Preference Point System: A government procurement evaluation framework where eighty percent of the total score is allocated to price competitiveness and twenty percent to designated socio-economic transformation goals.
• CSD Registration: Mandatory enrolment in the National Treasury’s Central Suppliers Database, which centralises and verifies a supplier’s legal, tax, banking, and financial standing before public sector engagement.
• Cover-Quoting: An illegal procurement practice where multiple companies coordinate bids to artificially control pricing, manipulate evaluation scores, or share contracts. Discovery results in immediate disqualification and potential ten-year exclusion from public procurement.