Objectives

The primary objective of this tender is the acquisition of additional office accommodation measuring approximately 1,101.70 m² and 27 parking bays for the Kimberley National Prosecuting Authority, with a lease period of 5 years. The project aims to secure suitable premises that meet the specified technical and functional requirements, ensuring compliance with relevant regulations and standards, and to facilitate the operational needs of the department.

Scope

• Provision of office accommodation of approximately 1,101.70 m² in Kimberley, Northern Cape Province.
• Provision of 27 parking bays associated with the office premises.
• Duration of lease: 5 years.
• No site briefing is scheduled; documents can be downloaded from the departmental website or E-Tender portal.
• Bid submissions include compliance with technical, legal, and procurement requirements, including preference points and objective criteria.
• Involves assessment of functionality, price, preference goals, and compliance with relevant legislation and standards.

Technical Requirements

General Conditions

• Office accommodation must comply with the National Building Regulations, Occupational Health and Safety Act, and other applicable legislation.
• Premises must be fully accessible to persons with disabilities, with appropriate facilities such as ramps, disability toilets, and lifts where necessary.
• Building design and finishes should meet acceptable standards, including durable wall and ceiling finishes, appropriate floor coverings, and adequate lighting and power points.
• Security measures must be in place, including controlled access points, fire dampers, and fire extinguishing equipment.

Specific Technical Requirements

• Minimum functionality score of 50% for qualification, with detailed criteria including location, suitability (electrical & mechanical), building type, parking bays, and security features.
• Office building must be of a standard acceptable to the Department, with specifications on construction, appearance, security, and accessibility.
• Lease agreements must include detailed particulars such as commencement date, rental, escalation rates, and responsibilities for maintenance and repairs.
• Provision of Certificates of Compliance for electrical, fire safety, gas, and other relevant systems prior to occupation.
• All bid documents must be complete, signed, and compliant with procurement and legislative requirements, including preference points claim forms and company disclosures.

Additional Technical Requirements

• Design and construction to ensure the premises are fit for purpose, with appropriate internal and external finishes, security, and accessibility features.
• Provision for tenant installations, refurbishments, and upgrades, with responsibilities clearly allocated between lessor and lessee.
• Compliance with all relevant Acts, Regulations, and By-Laws governing the built environment, including safety, health, and environmental standards.
• Preparation of detailed specifications on minimum requirements, finishes, and standards for the building, including fire safety, lighting, telecommunication, and security systems.

Technical Evaluation Criteria

• Functionality: Minimum score of 50%, assessed based on location, suitability, building type, parking, and security features.
• Price and Preference Points: Points allocated based on cost, preference goals (e.g., black ownership, local area), and compliance with PPPFA regulations.
• Legislative and Regulatory Compliance: Full adherence to relevant legislation, including BBBEE, Companies Act, and procurement regulations.

In summary, the technical requirements emphasize compliance with building standards, accessibility, security, durability, and legislative mandates, with a focus on functionality, suitability, and preference goals to ensure the premises meet the operational and strategic needs of the department.