Objectives

The primary objective of this tender is to secure a service provider for the maintenance of gardens and grounds at EMS Umzinto over a period of 36 months. The service aims to ensure that the lawns, flower beds, shrubs, trees, hedges, and paved areas are kept clean, neat, and well-maintained, adhering to specified standards of hygiene and safety.

Scope

The scope of work includes:

• Regular mowing of lawns twice a month, keeping grass low and edges trimmed.
• Maintaining flower beds and shrubs free of weeds, grass, and litter; turning flower/shrub beds monthly.
• Pruning and removal of dead branches from trees, ensuring safety and cleanliness around the trees.
• Keeping hedges trimmed at a uniform height.
• Cleaning and maintaining concrete, tarred, and paved areas, including weed control and litter removal.
• Cleaning gutters, drains, and gullies, ensuring they are free of leaves, grass, and litter.
• Removing garden refuse and debris from the site promptly after cutting.
• Providing protective clothing and safety gear for staff, adhering to health and safety regulations.

The scope also encompasses compliance with specified standards, timely service delivery, and adherence to health and safety protocols as detailed in the specifications.

Technical Requirements

The technical requirements for the tender include:

• Provision of a fully inclusive quotation covering labour, materials, transport, and all other charges, including VAT where applicable.
• Submission of the latest Central Supplier Database (CSD) full report, SARS Tax Clearance or PIN, and BBBEE certificate.
• Use of the latest national minimum wage rates for calculating labour costs.
• Proof of business address, signed and stamped, to be attached with the quotation.
• Delivery of the quotation in a sealed envelope, with the quotation number and closing date clearly marked.
• Attendance at a compulsory site meeting scheduled for 02/09/2025 at 10:00 at Umzinto EMS.
• Adherence to the specifications for grass cutting, including the use of suitable weed killers, safety gear, and proper disposal of garden refuse.
• Provision of detailed breakdowns of costs, including labour, transportation, fuel, and other expenses, with proof of compliance documents.
• Compliance with the procurement policies, including preference points for enterprise location and BBBEE status.
• Guarantee of quality standards, timely service, and adherence to health and safety regulations throughout the contract period.