Objectives

The primary objective of this tender is to appoint a qualified service provider to deliver comprehensive grounds maintenance, horticultural care, cleaning, and waste management services across three healthcare facilities: Addington Hospital, Gateway Clinic, and Beatrice Street Clinic. The contract aims to maintain safe, hygienic, and visually appealing outdoor environments while ensuring strict compliance with occupational health, safety, and environmental regulations over a six-month period.

Scope of Work

The successful bidder will execute the following services continuously throughout the contract term:

• Lawn & Garden Care: Mowing grasses to 50–70mm height, edging, pruning shrubs/trees, and maintaining neat garden beds.
• Weed & Vegetation Control: Manual and chemical weed removal, herbicide application in hard surfaces, and ivy control on fencing, adhering to safety protocols.
• Cleaning & Drainage: Sweeping/blowing pathways, gutters, and driveways; weekly removal of all garden refuse; monthly inspection and reporting of drains and pits.
• Tree & Shrub Management: Pruning to maintain 4-meter vertical clearance for vehicles and pedestrians; removal and replacement of dead/fallen specimens upon request.
• Mulching & Perimeter Upkeep: Maintaining mulch depth (50–75mm), aerating biweekly, applying top-ups every six months, and clearing alien vegetation from fence lines.
• Waste & Container Management: Collection of all waste types, compiling distribution records, and maintaining collection trollies and storage areas.
• Reporting & Improvement: Submission of Job Safety Analyses (JSAs) and Material Safety Data Sheets (MSDS); provision of periodic landscape improvement recommendations.

Technical Requirements

• Manpower & Hours: Nine (9) dedicated staff (7 at hospital, 1 at each clinic), available seven days a week including public holidays, from 07:00 to 16:00. Relievers must be supplied during staff leave or absences.
• Compliance Documentation: Valid Central Suppliers Database (CSD) registration, current COIDA letter of good standing, SARS PIN, B-BBEE/SWOR affidavit, proof of business address, and verifiable proof of prior relevant experience.
• Equipment & PPE: Provision of specified machinery (brush cutters, blowers, pressure washers, ladders, etc.) with up-to-date service records. Mandatory PPE includes steel-toe boots, two-piece overalls, gloves, and masks.
• Safety & Health: Implementation of JSAs and MSDS for all tasks. Biannual medical surveillance for all workers. Strict adherence to OHS legislation and municipal waste disposal bylaws.
• Financial Administration: Completion of a detailed cost breakdown separating salaries and operational costs per facility. Full compliance with the National Minimum Wage sectorial determination.

Skills Requirements

• Proven commercial experience in groundskeeping, lawn care, and horticultural maintenance (three or more years preferred for maximum functionality scoring).
• Trained personnel competent in advanced tree pruning, chainsaw operation, and safe mechanical handling.
• Knowledge of approved herbicide/pesticide application techniques aligned with national agricultural and environmental standards.
• Ability to draft, implement, and monitor JSAs, manage hazardous waste streams, and maintain accurate operational logs.
• Administrative proficiency to compile statutory compliance documents and accurately complete minimum wage verification schedules.

Explanation of Unusual or Complicated Terms

• COIDA Letter of Good Standing: An official certificate from the Compensation Fund confirming the employer complies with the Compensation for Occupational Injuries and Diseases Act, ensuring coverage for workplace injury claims.
• CSD Registration: Mandatory enrollment in the South African government’s Central Suppliers Database, which verifies supplier legitimacy and tax compliance for all public sector contracts.
• 80/20 Preference Point System: A procurement scoring model allocating 80 points to competitive pricing and 20 points to transformation goals, specifically local economic development (head office in Ward 26, EThekwini) and black women ownership (≥51%).
• Minimum Wage Compliance Schedule: A statutory declaration verifying that all worker remuneration meets or exceeds the legally mandated sectoral minimum wage. Failure to comply results in zero functionality points and potential disqualification.