Objectives

The primary objective of this tender is to procure a service provider to perform major and minor servicing, testing, inspection, certification, and maintenance of fire protection equipment at Queen Nandi Regional Hospital. The service aims to ensure continuous fire safety compliance, operational readiness of fire equipment, and adherence to relevant standards and regulations.

Scope

The scope encompasses:

• Inspection, testing, servicing, and certification of fire safety equipment including portable fire extinguishers, fire hose reels, fire hydrants, fire detection and alarm systems, fire alarm panels, smoke and heat detectors, manual call points, alarm sounders, warning lights, standby batteries, fire dampers, staircase pressurization systems, fire exit doors, and fire blankets.
• Provision of comprehensive reports, defect identification, repair quotations, condemnation certificates, and updated fire asset register.
• Ensuring continuous fire protection during servicing, with temporary replacements where necessary.
• Compliance with all relevant standards (e.g., SANS 1475-1, SANS 1475-2, SANS 10139, SANS 10400) and hospital operational requirements.
• Training hospital personnel on fire safety awareness and equipment use (if requested).

Technical Requirements

The technical requirements include:

• Adherence to South African National Standards (SANS) and manufacturer specifications.
• Servicing to be performed by SAQCC-registered Fire Service Technicians with a minimum of three years' experience.
• Use of approved, new, and suitable quality replacement components.
• Routine servicing scheduled as per specified periods: Major annual service (August 2026) and minor bi-annual service (February 2027).
• Inspection, testing, and certification of all fire safety equipment, with detailed reports and updated asset register.
• Implementation of measures to maintain continuous fire protection, including temporary fire extinguishers and coordination with hospital operations.
• Provision of fire compliance certificates after successful inspection and rectification of defects.
• Proper documentation, certification, and record-keeping for all activities.

Skills Requirements

The service provider must demonstrate:

• Registration with SAQCC Fire and proof of registration.
• Qualified technicians with at least three years' practical experience in servicing fire equipment.
• Capability to perform inspections, testing, repairs, and certification in accordance with relevant standards.
• Ability to prepare detailed reports, defect and repair quotations, and maintain accurate fire asset registers.
• Competence in coordinating work to ensure hospital operations are not disrupted and maintaining continuous fire safety coverage.
• Provision of trained personnel for possible fire safety training of hospital staff.
• Effective quality control and adherence to safety, occupational health, and hospital protocols.