Objectives

To secure a competent service provider for the comprehensive major servicing of one Heli tow tractor machine at Mbongolwane Hospital. The primary goal is to restore full mechanical and electrical functionality, ensure operational safety, and maintain compliance with provincial health department asset management standards through a structured, report-driven service process.

Scope of Work

• Conduct a complete electrical and mechanical overhaul of the designated tow tractor.
• Perform specific maintenance activities including: electrical system servicing, mechanical inspections, shock and wheel bolt checks, body frame assessment, turning radius verification, charging equipment servicing, machine cleaning, controller servicing, and replacement of the existing battery pack (12 units).
• Provide a detailed written service report documenting all actions taken, parts replaced, and testing outcomes.
• Submit the final report to the hospital's maintenance chief artisan before any payment is processed.

Technical Requirements

• Equipment Specifications: Heli Tow Tractor, Model D-350 (Year 2020, Serial No. H83969H), equipped with a 24V/3HP motor, 244AH battery capacity, built-in charger, Curtis DC control system, 737mm width, and 380 lbs weight.
• All services and components must strictly comply with the attached specification document.
• Quoted prices must be firm, inclusive of all applicable taxes (VAT if registered) and delivery/service costs.
• No used, refurbished, or second-hand parts are permitted; all supplied items must be new and valid.
• Bidders must clearly state the expected service delivery period.
• Work is subject to standard government inspection, warranty, and performance security clauses.

Skills and Qualification Requirements

• Valid registration with the Construction Industry Development Board (CIDB) for Mechanical Engineering (ME) Grade 2 or higher.
• Proof of a nationally recognized qualified artisan trade test relevant to industrial/electrical vehicle servicing.
• Current tax clearance certificate and a letter of good standing from relevant regulatory bodies.
• Three (3) copies of past completion certificates demonstrating similar service deliveries.
• Documented evidence of prior experience servicing or delivering equipment within public or private health facilities.
• Active registration on the Central Suppliers Database (CSD) and valid CIPC business registration documents.
• B-BBEE status verification certificate or sworn affidavit (for EMEs/QSEs).
• Completed SBD 4 declaration disclosing any personal or corporate relationships with Department of Health officials.

Key Terms and Unusual Concepts

CIDB ME Grade 2: A contractor grading classification that verifies a company's financial turnover, technical capacity, and project execution history to handle medium-scale mechanical engineering contracts.

CSD (Central Suppliers Database): South Africa's official national registry for suppliers transacting with government entities; mandatory verification is required for bid consideration.

80/20 Preference Point System: A procurement evaluation model where 80 points are awarded based on competitive pricing and 20 points for socio-economic transformation goals. Full points are allocated to enterprises owned at least 100% by Black Africans.

Conditional Payment Clause: Final remuneration is strictly withheld until the contractor submits an acceptable, comprehensive service report to the maintenance authority, ensuring accountability and quality assurance.

SBD Forms: Standard Bidding Documents mandated by National Treasury for administrative compliance, conflict-of-interest disclosure, and preference claims. Failure to submit correctly completed forms results in automatic disqualification.