Objectives

The primary objective is to execute a comprehensive maintenance and servicing contract for six (6) calorifiers (hot water systems) located across multiple departments at Appelsbosch Hospital. The service aims to restore, maintain, and ensure the safe, efficient operation of hot water infrastructure while complying with national health, safety, and electrical standards.

Scope of Work

The contractor will perform major servicing on calorifiers situated in six theatres, General Wards 1 and 2, Paediatrics, Maternity, and the Kitchen. Key tasks include:

• Inspecting and repairing cylinder lagging
• Identifying and fixing water leaks
• Addressing external corrosion through descaling and repainting
• Verifying temperature gauges, redline settings, and air vents
• Testing safety valve release pressures and inspecting valve conditions
• Repairing flange and fitting leaks
• Performing annual descaling via inspection covers
• Supplying all materials, consumables, and skilled labor
• Submitting a technical report, as-built drawings, system labeling, and leaving all equipment fully operational

Technical Requirements

All work must strictly adhere to SANS 10142-1 (Wiring of Premises), the Occupational Health and Safety Act, National Building Regulations, and KwaZulu-Natal Provincial Administration specifications. Every material used must carry SABS approval. The contractor must provide a comprehensive company safety file, a formal safety plan, and a Certificate of Compliance (COC) upon completion. Pricing must be firm, inclusive of VAT, transport, labour, and overheads, with a validity period of ninety days. The site remains fully operational during execution; therefore, minimal disruption to hospital services is mandatory. Any damage to existing structures must be repaired at the contractor’s expense. A penalty rate of 0.04% per day applies for delayed completion, and a warranty period commences upon submission of the final service report.

Skills and Qualification Requirements

Bidders must hold a valid CIDB grading of 1ME/1EB, demonstrating foundational capability in mechanical engineering and electrical building works. A certified electrician must oversee or perform all electrical components of the service. Contractors must submit proof of prior experience in similar public healthcare maintenance projects, including completion certificates and client references. Personnel must wear company-branded uniforms or identification tags while on-site. The successful bidder must coordinate closely with hospital maintenance staff to schedule interventions safely within an occupied medical facility.

Key Terms Explained

• CIDB Grading 1ME/1EB: A Construction Industry Development Board classification indicating eligibility for small-scale mechanical and electrical building maintenance contracts.
• Certificate of Compliance (COC): A legally mandated document confirming that electrical installations meet SANS 10142-1 safety standards before handover.
• 80/20 Preference Point System: A procurement evaluation framework allocating eighty points to competitive pricing and twenty points to socio-economic goals, specifically granting full points to enterprises with at least fifty-one percent Black ownership.