Objectives

The primary objective is to conduct comprehensive major servicing on nine (9) units of hospital laundry equipment to extend their operational lifespan, ensure consistent performance, and maintain hygiene and safety standards within Bethesda Hospital.

Scope of Work

The successful bidder will deliver full mechanical and electrical servicing for specified industrial and domestic laundry machinery. The scope encompasses:

• Equipment Coverage: Two tumble dryers, three industrial washing machines, three domestic washing machines, one roller iron, one press iron, one air compressor, and one sluice machine.
• Core Interventions: Complete servicing, diagnostic troubleshooting, and replacement of critical components including V-belts, main drive belts, display PC boards, and heating elements.
• Operational Controls: Services must strictly follow an approved schedule. Any out-of-scope repairs require prior written authorisation and a separate quotation. The contractor must immediately notify the maintenance manager of any equipment failures before or after servicing.
• Post-Service Documentation: Payment is conditional upon submission of a detailed service report, a signed and stamped scheduler, job cards countersigned by the hospital maintenance officer, and an original tax invoice.

Technical Requirements

Bidders must satisfy the following mandatory technical and administrative criteria:

• Professional Registration: Valid registration with the Construction Industry Development Board (CIDB) under the ME grading.
• Regulatory Compliance: Submission of fully completed Standard Bid Document (SBD) forms, specifically SBD 4 (Declaration of Interest) and SBD 6.1 (Preference Points Claim Form).
• Tax & Supplier Status: Active Central Supplier Database (CSD) registration and verified SARS tax clearance status.
• Pricing Structure: All quotes must be firm for a minimum of 90 days. Prices must be all-inclusive, covering labour, travel, transport, spare parts, and VAT (if applicable).
• Evaluation Model: Adherence to the statutory 80/20 preferential procurement framework, allocating 80 points for price competitiveness and 20 points for designated socio-economic targets.

Skills Requirements

Although not explicitly itemised, the contract inherently demands the following competencies:

• Advanced Diagnostics & Repair: Proficiency in troubleshooting complex thermal, pneumatic, and electronic control systems across high-capacity laundry machinery.
• Component Handling: Capability to safely source, install, and calibrate proprietary parts (PC boards, heating elements, drive belts) while adhering to manufacturer specifications.
• Technical Reporting: Strong administrative ability to produce accurate service documentation, maintain audit-ready job cards, and comply with municipal health facility maintenance protocols.
• Safety & Quality Assurance: Knowledge of occupational health and safety standards relevant to healthcare environments, ensuring all serviced equipment meets operational reliability and infection-control benchmarks.

Explanation of Unusual or Complicated Terms

• CIDB ME Grading: Refers to the Construction Industry Development Board’s classification for Mechanical Engineering contractors, denoting the required financial turnover and technical capacity to execute specialised engineering maintenance services.
• 80/20 Preference Point System: A standard South African public procurement evaluation model. Eighty percent of the total score is determined by price competitiveness, while twenty percent is awarded for meeting specific socio-economic goals (here, companies at least 51% owned by Black Women).
• Prohibition on Cover-Quoting: A strict anti-fraud measure that automatically disqualifies any bidder found to have submitted multiple quotations through different corporate entities for the same contract, as it constitutes bid-rigging.
• Firm Price Clause: Requires bidders to lock in their quoted rates for the entire 90-day validity period and contract execution, eliminating allowances for inflation, currency fluctuations, or supply chain cost variations.