Objectives

The primary objective is to appoint a qualified service provider to execute a comprehensive 240-hour major maintenance service on a John Deere 60KVA generator at Shongweni Dam Clinic. The service aims to restore optimal generator performance, ensure regulatory compliance, and maintain reliable backup power for critical healthcare operations.

Scope of Work

• Conduct preventative maintenance and full diagnostic servicing of the specified generator unit.
• Perform oil sampling and laboratory analysis, replace fuel/oil/air filters, drain and refill engine oil and radiator coolant, and inspect/replace drive belts.
• Service electrical and control systems, including earthing, changeover switches, battery chargers, alternator windings, control panel cleaning, terminal greasing, and protection equipment verification.
• Maintain fuel tank components (level switches, pumps, alarms) and perform main alternator inspections (bearings, brushes, slip rings, diodes, mounting bolts).
• Clear the work area daily, dispose of waste materials properly, submit detailed after-service inspection reports, and hand over all replaced spare parts to facility management.
• Provide a three-month guarantee against defective materials and workmanship.

Technical Requirements

• All work must comply with the Occupational Health and Safety Act 85/1993 and the Department of Health Standard Preambles (Rev 3, January 2009).
• Materials must be new, unused, and SABS-approved (or equivalent B.S./DIN standards). Engine oil analysis must be conducted by an ISO-registered laboratory.
• Pricing must be fully inclusive of VAT, labour, transport, equipment, and profit. Quotes must remain firm for 90 days.
• Bidders must submit mandatory compliance documents, including a completed Bill of Quantities, CIDB registration proof, and trade certification.
• Evaluation follows an 80/20 preferential procurement model, weighting 80% on price and 20% on specific socio-economic transformation goals.

Skills and Qualification Requirements

• Active CIDB registration with grading 1ME and 1EB or 1EP.
• Valid Certificate of Trade Test as a Diesel Mechanic.
• Demonstrated technical competency in diesel engine diagnostics, alternator maintenance, electrical control panel troubleshooting, and safe hazardous waste disposal.
• Proven logistical capacity to deploy skilled technicians and source genuine spare parts within seven working days of receiving a service trigger notification.

Key Terms and Unusual Requirements

• Site Handover Certificate: A formal written authorization issued by the facility manager before work may begin. The standard one-week material procurement lead time only commences upon its official release.
• 240-Hour Major Service Trigger: Maintenance is scheduled when the generator reaches 210 operational hours. The contractor is granted exactly seven working days to prepare and procure necessary spares before execution.
• 80/20 Preference System: A South African public procurement scoring framework where 80 points are awarded for competitive pricing and 20 points for specific transformation targets (e.g., companies with ≥51% black ownership).
• SBD 4 Disclosure of Interest: A mandatory legal declaration requiring bidders to disclose any personal, familial, or business relationships with current or former KwaZulu-Natal Department of Health employees. Failure to disclose results in immediate disqualification for conflict of interest.
• CSD & Tax Compliance: Registration on the Central Suppliers Database and verified SARS tax clearance are compulsory pre-qualifications. Offers from non-compliant suppliers are automatically rejected.