Objectives

The primary objective is to procure a reliable supplier capable of delivering essential office and municipal consumables to the Nelson Mandela Bay Municipality. The tender seeks to achieve value for money while ensuring strict compliance with municipal supply chain management policies, quality standards, and national procurement transformation frameworks.

Scope

The tender encompasses the supply and delivery of six categories of goods:

• Manilla Folders: 5,000 units of CTP folders (240 x 355mm) in assorted bright colours.
• Refuse Bins: 40 units of 85-litre polythene bins with lids, requiring specific safety markings and construction standards.
• Disinfectant: 40 units of 5-litre containers of black all-purpose disinfectant.
• Still Water: 2,016 packets of 500ml bottled water, each packed in six-packs.
• Foldback Clips: 800 units in four specified sizes (19mm, 32mm, 41mm, and 51mm).
• Ring Binders: 300 units of 2D polypropylene file binders with a 30mm capacity.

Technical Requirements

• Brand names for all quoted items must be explicitly stated; omission will render the tender non-responsive.
• Samples may be requested by the municipality and must be submitted within 72 hours of notification.
• Refuse bins must bear the SABS 1310 mark, display a "no hot ash" warning on the lid, and meet sturdy construction criteria per SABS C.K.S. specification (C.K.S 159 1971 as amended 1973).
• Tender pricing must remain valid for a minimum of thirty (30) days from the closing date.
• All submissions must be completed and uploaded electronically; faxed or physical copies will be rejected.
• Bidders must be successfully registered on the municipality’s official Supplier Database before contract award.
• Award is conditional upon acceptance of the General Conditions of Tender, Conditions of Purchase, and relevant municipal directives.

Skills Requirements

No formal academic or professional certifications are explicitly required. Bidders must demonstrate standard commercial supply chain competencies, including logistics coordination, inventory management, quality control, and regulatory compliance. Providers must also possess the operational agility to produce and dispatch requested samples within tight timeframes and maintain consistent product specifications across bulk deliveries.

Notes on Unusual or Complicated Terms

• 80/20 System: A preferential procurement scoring model where 80 points are allocated for price competitiveness and 20 points for Broad-Based Black Economic Empowerment (BBBEE) status, as mandated by South African public procurement legislation.
• Non-Responsive Tender: A submission that fails to satisfy mandatory requirements (e.g., brand declaration, sample provision, or compliance statements) is automatically disqualified without further evaluation.
• SABS C.K.S. Specification: Refers to the South African Bureau of Standards Common Specifications, which dictate manufacturing, durability, and safety standards for municipal refuse containers.
• Online Submission Mandate: Reflects the municipality’s digital procurement transition, requiring all tender documentation to be processed through an official e-tendering portal rather than traditional paper-based methods.