Objectives

The primary objective of this tender is to procure a reliable, compliant, and cost-effective supply of N95 particulate respiratory masks to support infection prevention and control protocols at Northdale Hospital.

Scope

• Item: Mask Particulate Respiratory N95
• Quantity: 6,020 units
• Delivery Location: Northdale Hospital, KwaZulu-Natal
• Contract Duration: Once-off supply
• Quotation Validity: 90 days from closing date
• Packaging: Cases containing 6 boxes, with 25 units per box (240 units per case)

Technical Requirements

• Compliance Standards: All masks must meet applicable SABS/SANS specifications for N95 respirators.
• Product Condition: Goods must be brand new, unused, and free from manufacturing defects. Expired or second-hand products are strictly prohibited.
• Shelf Life: Supplied items must retain a minimum of six months validity upon delivery.
• Warranty: Supplier warrants goods against design, material, or workmanship defects for twelve (12) months post-acceptance or eighteen (18) months from shipment, whichever occurs first.
• Inspection & Samples: The purchaser reserves inspection rights throughout production and delivery. The top three scoring bidders may be formally requested to submit physical samples for verification. All testing, analysis, and sample-related costs are borne by the bidder.
• Pricing: Quoted prices must be firm, all-inclusive (covering delivery, VAT where applicable, and all incidental costs), and remain unchanged for the 90-day validity period.

Skills Requirements

No specialized technical or professional skills are explicitly mandated. Bidders must demonstrate standard commercial capability to supply certified medical personal protective equipment (PPE), including inventory management, logistics coordination, and adherence to public sector supply chain governance. Mandatory administrative compliance includes valid Central Supplier Database (CSD) registration, SARS tax clearance status, and proof of enterprise ownership for preference point claims.

Key Terms & Conditions

Preferential Procurement (80/20 System): Evaluation allocates 80 points to price and 20 points to specific goals. The 20 points are exclusively reserved for promoting South African-owned enterprises, requiring a valid BBBEE certificate or sworn affidavit as proof.

Performance Security: Within thirty (30) days of contract award, the successful bidder must provide performance security, typically via a bank guarantee or certified cheque, to safeguard against non-performance.

Delay Penalties: Failure to deliver within the agreed timeframe triggers a financial penalty calculated at the current prime interest rate per day of delay, automatically deducted from the contract price.

Termination & Restriction: The Department may terminate the contract for default, specification non-compliance, or corrupt/fraudulent practices. Suppliers implicated in such conduct may be barred from public sector contracts for up to ten years.

Sample Verification Process: Following initial scoring, the institution may contact the top three bidders to submit samples. Non-compliant samples result in disqualification, with the process advancing to the next highest-scoring bidder. Rejection of all submitted samples will trigger a fresh quotation cycle.