Objectives

The primary objective of this tender is to procure high-quality medical-grade masking tape for clinical applications at King Dinuzulu Hospital Complex. The procurement aims to ensure a reliable supply for ward use, light-duty dressing fixation, and non-critical tubing security while adhering to strict healthcare safety and quality standards. Additionally, the tender seeks to promote economic transformation by allocating preference points specifically to South African-owned enterprises, in alignment with national preferential procurement policies.

Scope

The scope covers a one-off supply of 648 units of masking tape, each measuring 24 mm in width and 50 m in length. Goods must be delivered directly to the hospital's designated stores. The contract encompasses full packaging, labeling, bulk batching, and traceability requirements. Bidders are required to submit physical samples upon request during the evaluation phase. The contract period is single-delivery, with prices required to remain firm for 90 days. All delivery costs must be included in the quoted price, and expired or second-hand products are strictly prohibited.

Technical Requirements

• Material & Composition: Medical-grade, highly conformable semi-crepe paper backing with a non-toxic, hypoallergenic acrylic adhesive. The product must be latex-free, leave zero sticky residue upon removal, and minimize epidermal trauma or hair-pulling.
• Performance Metrics: Minimum tensile strength of 80 N per 25 mm width. Must allow clean, easy bidirectional hand-tearing without requiring medical shears.
• Safety & Compliance: Supplied clean and non-sterile. Must comply with the Legal Metrology Act, 2014, and hazardous substance restrictions (zero heavy metals or restricted plasticisers).
• Regulatory Standards: Must hold valid SAHPRA registration as a Class A Medical Device and be manufactured under an ISO 13485 or SANS 13485 quality management system.
• Packaging & Labeling: Each roll must be individually shrink-wrapped or sleeve-sealed. Inner cartons must contain exactly 36 units, with 18 cartons comprising the total order. Outer transit boxes must be double-walled corrugated cardboard. Mandatory labels include product details, dimensions, manufacturer information, batch/lot numbers, manufacturing and expiry dates (minimum two-year shelf life), and storage instructions (below 25°C, away from direct sunlight).

Skills & Capability Requirements

As this is a goods supply tender, specific personnel qualifications are not mandated. However, suppliers must demonstrate the following operational and administrative capabilities:

• Proven capacity to deliver similar medical supplies to any organ of state, supported by documented proof of past orders and successful deliveries.
• Ability to maintain valid Central Supplier Database (CSD) registration, tax clearance status, and Broad-Based Black Economic Empowerment (B-BBEE) documentation.
• Competence in managing compliant medical device logistics, including precise batching, traceability, and adherence to hospital store receiving protocols.
• Administrative capability to complete all mandatory returnable documents accurately, including bidder disclosure forms, preference point claims, and official pricing schedules.

Notes on Unusual or Complicated Terms

• SAHPRA Class A Classification: Masking tape is typically treated as a general consumable, but this tender classifies it as a Class A Medical Device. This requires formal regulatory registration and ISO 13485 certification, ensuring stricter quality control for products intended for prolonged skin contact.
• Post-Evaluation Sample Submission: Unlike standard tenders where samples are submitted upfront, this process requires the top three scoring bidders to submit physical samples after initial evaluation. Failure to provide compliant samples results in automatic disqualification.
• Cover-Quoting Prohibition: The tender explicitly prohibits multiple companies owned or controlled by the same individual from submitting competing quotes for the same item. Automated verification mechanisms are in place, and violations result in immediate disqualification and potential public sector trading restrictions.
• Preference Point System: The evaluation uses an 80/20 weighting system, with 80 points allocated to price and 20 points exclusively for verifying South African ownership through CIPC and CSD records. Incomplete proof results in zero points for this category but does not automatically disqualify the bid.