Objectives

The primary objective is to procure high-quality textile materials for manufacturing and replacing hospital curtains, screens, and colour-coded linen identification fabrics at Newcastle Regional Hospital. The procurement supports clinical infection control, ward organisation, and patient care environments through durable, hygienic, and specification-compliant materials.

Scope

The contract covers a once-off supply of specific curtain and screening materials, sewing accessories, and colour-coding fabrics directly to the hospital's laundry facility. Deliverables include multiple rolls of synthetic polyester, cotton, and polycotton textiles in designated colours and dimensions, alongside配套 sewing threads and ruffle tapes. All goods must be delivered within the timeframe specified by the successful bidder.

Technical Requirements

• All materials must comply with SABS and SANAS quality standards and be brand new, unused, and valid for a minimum of six months upon delivery.
• Curtain & Screen Fabrics: 60 rolls of 100% synthetic polyester Minimat texture (50m per roll) in six hospital-approved colours; 5 rolls of 100% cotton fabric for printed cartoon screens (40m per roll, 2.4m drop).
• Lining: 5 rolls of white woven blackout lining (100% poly-cotton, 50m per roll, 2.8m drop).
• Sewing Accessories: 70 units of 40S/2 polyester-cotton sewing thread cones (5000 yards each); 10 rolls each of 5cm and 3cm ruffle curtain tapes (50m per roll).
• Colour-Coding Fabric: 17 rolls of 100% polycotton plain fabric (50m per roll) for ward-based linen identification.
• Bidders must formally confirm specification compliance and provide evidence of product conformity.
• Physical samples will be requested from the top three scoring bidders for objective verification against set standards.

Skills & Capacity Requirements

• Demonstrated operational capacity to source, manufacture, and deliver large-volume textile goods consistently and on schedule.
• Understanding of healthcare procurement standards, particularly regarding fabric durability, hygiene compliance, and clinical colour-coding protocols.
• Logistical capability to coordinate direct deliveries to a regional hospital laundry facility without delays.
• Competence in preparing and managing mandatory compliance documentation, including tax clearance, supplier registration, and preference point claims.

Key Terms & Unusual Requirements

• 80/20 Preference Point System: Evaluation allocates 80 points based on competitive pricing and 20 points for specific socio-economic goals, primarily promoting South African-owned enterprises. Proof of company registration and Central Suppliers Database (CSD) status is required to claim these points.
• Mandatory Sample Submission Stage: Unlike standard procurement processes, this tender requires shortlisted bidders to physically submit product samples after initial scoring. Failure to provide compliant samples results in disqualification or a complete restart of the procurement cycle.
• SBD 4 Bidder Disclosure: A statutory declaration requiring full transparency regarding any employment or business relationships between the bidder and any employee of the provincial Department of Health to prevent conflicts of interest and ensure ethical procurement.
• Central Suppliers Database (CSD): Mandatory pre-qualification registration with the National Treasury’s central supplier registry. Active verification is compulsory; failure to register or maintain status leads to automatic disqualification.