Objectives

The primary objective of this tender is to procure a specialized medical-grade honey ointment for clinical application in wound management and dermatological care within the Burns Unit at Ngwelezana Hospital. The procurement seeks to secure a compliant, reliable supplier capable of delivering therapeutic products that meet stringent health regulatory standards and support patient recovery for infected wounds and nappy-related skin conditions.

Scope

The contract encompasses a single, once-off supply of four boxes, with each box containing twenty-four 250-gram jars of the specified ointment. Delivery must be made directly to Ngwelezana Hospital, with all transportation and logistics costs included in the quoted price. The quotation validity period is ninety days, and contract award will be determined through a structured evaluation focusing on administrative compliance, technical specification adherence, pricing, and preferential procurement criteria.

Technical Requirements

• Composition: The ointment must contain 48% honey concentration, fortified with Vitamin C, Vitamin E, Aloe Barbadensis, Zinc Oxide, Calendula officinalis, and sunflower oil.
• Packaging: Goods must be supplied in boxes of twenty-four 250-gram jars.
• Quality & Shelf Life: All products must be new, unused, and retain a minimum validity period of six months from the date of delivery. Expired or second-hand items are strictly prohibited.
• Sample Submission: A physical product sample must be submitted alongside or prior to the closing date. Samples will be tested against the stated specifications; failure to provide one results in automatic disqualification.
• Regulatory Compliance: The supplier must hold a valid license issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, wholesale, or distribution of medical devices.
• Standards: Goods must conform to applicable South African National Standards (SANS/SABS) where referenced.

Skills and Qualification Requirements

This procurement does not require specialized professional or technical skills beyond standard commercial and regulatory compliance. Bidders must demonstrate:

• Active registration and successful verification on the Central Suppliers Database (CSD).
• Valid tax clearance status as verified through SARS and the CSD portal.
• Up-to-date Companies and Intellectual Property Commission (CIPC) registration documents.
• Completion of mandatory statutory declaration forms, including conflict-of-interest disclosure and preference point claims.
• Proven capacity to source, store, and deliver regulated medical-grade products in accordance with national health supply chain protocols.

Notable Terms and Conditions

SAHPRA Licensing Requirement: This refers to the mandatory authorization from South Africa’s national health regulator, ensuring that any entity handling medical-grade substances is legally permitted to manufacture, distribute, or wholesale such products. It guarantees product safety, efficacy, and traceability.

80/20 Preference Point System: A standard South African public procurement evaluation model allocating eighty points to competitive pricing and twenty points to socio-economic transformation goals. In this tender, full points are reserved for enterprises that are wholly South African-owned, requiring proof via CIPC ownership certificates.

Mandatory Physical Sample Evaluation: Unlike typical document-based evaluations, this tender requires bidders to present actual product samples by the closing deadline. The samples undergo direct scrutiny against the technical specification, and winning bidders forfeit their samples.

Delay Penalties & Termination Clauses: Late delivery triggers financial penalties calculated daily at the prevailing prime interest rate. Repeated or prolonged non-performance may result in contract cancellation, liability for excess replacement costs, and potential debarment from public sector contracts for up to ten years.

Warranty & Inspection Rights: The supplier warrants all goods against manufacturing or material defects for twelve months post-delivery. The purchaser retains unconditional rights to inspect, test, or reject non-conforming supplies, with associated testing costs borne by the supplier if failures occur.