Objectives

The primary objective is to procure clinically compliant, high-quality paediatric medical oxygen masks for Grey’s Hospital under the KwaZulu-Natal Department of Health. The procurement ensures the timely supply of safe respiratory support equipment while adhering to public sector preferential procurement frameworks and value-for-money principles.

Scope

The tender covers the supply and delivery of 500 units (boxes) of “Medical Mask Poly Oxygen 28% Child” to Grey’s Hospital. The quotation validity period is 90 days, with no extended contract period specified. Pricing must be firm, inclusive of applicable VAT, and fully cover delivery costs to the designated facility. Expired, second-hand, or non-compliant goods are strictly excluded.

Technical Requirements

• Products must meet clinical quality standards and comply with the attached specification form, confirming suitability for paediatric oxygen therapy.
• Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, import, export, or wholesale distribution of medical devices.
• All supplied goods must be new, unused, and possess a minimum shelf-life of six months upon delivery.
• Packaging must protect against transit damage, withstand environmental exposure, and allow secure storage for at least 90 days.
• A warranty period of twelve months post-delivery or eighteen months from shipment applies.
• Physical samples may be requested from the highest-scoring bidders for verification; failure to comply results in immediate disqualification.

Skills & Qualification Requirements

• Mandatory registration and verified compliance on the Central Suppliers Database (CSD), including current tax clearance status.
• Submission of all prescribed returnable documents (SBD 4, SBD 6.1, GCC, SCC, Specification Form, Evaluation Criteria) completed exactly as provided without retyping, redrafting, or alteration.
• Proof of Broad-Based Black Economic Empowerment (BBBEE) status, such as a verification certificate or sworn affidavit, to claim preference points for enterprises that are at least 51% Black-owned.
• Demonstrated administrative, financial, and logistical capacity to manage inventory standards, fulfil contractual obligations, and respond to audit or verification requests.
• Ability to provide documentary evidence of prior supply history if previously contracted by the hospital, and to coordinate sample submissions when requested.

Notable Terms & Clarifications

“Poly Oxygen 28% Child”: Refers to a specialised paediatric oxygen delivery mask, typically constructed from polymer materials designed for low-flow clinical oxygen administration. The designation indicates a product variant optimised for child patients.

80/20 Preferential Scoring System: An evaluation model where 80 points are awarded for competitive pricing and 20 points for specific transformation goals (Black ownership). Failure to submit required proof results in zero points for the goal but does not disqualify the bid.

Strict Administrative Compliance: Incomplete, altered, or late submissions will be deemed non-responsive. The procuring authority reserves the right to verify all documentation, negotiate prices if deemed unreasonable, and impose penalties, contract termination, or supplier restrictions for default, delay, or fraudulent practices.