Objectives

The primary objective is to procure and deliver a batch of pediatric medical masks to Greys Hospital under the KwaZulu-Natal Department of Health. The procurement seeks to secure a reliable, cost-effective supply of clinically appropriate protective equipment while complying with national public procurement legislation and preferential scoring frameworks.

Scope

• Product: Medical Masks for Pediatric Use (referenced as Polypropylene/Polyoxygen 28%)
• Quantity: 4,000 units
• Delivery Destination: Greys Hospital, Pietermaritzburg
• Quotation Validity: 90 days from the closing date
• Contract Type: Single-delivery quotation (no recurring contract period)

Technical Requirements

• Goods must strictly adhere to the hospital's attached specification, ensuring correct sizing, material composition, and clinical suitability for children.
• All items must be brand new, unused, and represent the most recent manufacturing model with incorporated design improvements.
• Delivered stock must retain a minimum shelf life of six months from the date of handover.
• Products must meet relevant South African National Standards (SANS/SABS).
• Packaging must be robust enough to prevent damage, contamination, or deterioration during transit and storage.
• Bidders must submit unaltered, official quotation forms with complete pricing, VAT declarations (if applicable), and realistic delivery timelines.
• Top-performing bidders may be requested to submit physical samples for independent quality verification after initial scoring.
• Suppliers must maintain active registration on the Central Supplier Database (CSD) with verified tax compliance status.

Skills Requirements

No specialized technical or labor qualifications are explicitly mandated. Bidders are expected to demonstrate:

• Operational capacity to source, warehouse, and dispatch medical-grade pediatric masks within stipulated delivery windows.
• Administrative proficiency to accurately complete mandatory compliance documents, including bidder disclosures, preference claim forms, and specification confirmations.
• Logistical and financial stability to execute a one-off delivery without reliance on unauthorized subcontractors.

Notable Terms & Conditions

80/20 Preference Point System: Evaluation allocates 80 points for competitive pricing and 20 points for specific socio-economic goals. Full points are granted to enterprises at least 51% owned by Black people, substantiated by a B-BBEE verification certificate or sworn affidavit.

Multi-Stage Compliance Screening: Quotations pass through four strict evaluation stages: administrative completeness, specification adherence, sample verification (for top scorers), and final point allocation. Failure at any stage results in automatic disqualification.

Delay Penalties & Termination Clauses: Late deliveries incur daily financial penalties calculated using the prevailing prime interest rate. Persistent non-performance or fraudulent bidding may trigger contract cancellation and a procurement restriction of up to ten years.