Objectives

The primary objective is to procure and deliver 3,000 units of adult medical masks (specified as "Medical Mask Polyoxgen 40%") to Grey’s Hospital for clinical use. The tender aims to secure a compliant, cost-effective, and reliable supply while adhering to the KwaZulu-Natal Department of Health's procurement policies and transformation mandates.

Scope

This is a one-off supply contract. The successful bidder will be responsible for delivering the full quantity to Grey’s Hospital in Pietermaritzburg, inclusive of all transportation, handling, and insurance costs. The scope encompasses strict adherence to product specifications, submission of mandatory administrative and compliance documentation, potential sample provision during the evaluation phase, and fulfillment of contractual obligations under the General and Special Conditions of Contract. Quotation validity is set at 90 days.

Technical Requirements

• Products must be new, unused, and conform to the attached specification document approved by the hospital's end-user and Supply Chain Management representative.
• All supplied items must have a minimum shelf life of six months from the date of delivery; expired or second-hand products are strictly prohibited.
• Bidders must confirm that the article conforms to applicable South African National Standards (SANS/SABS) where relevant.
• Pricing must be firm, all-inclusive (including VAT if registered), and cover delivery to the designated hospital site.
• During evaluation, up to three highest-scoring bidders may be required to submit physical samples for quality verification. Previous suppliers with documented orders or invoices may be exempt from this requirement.
• Mandatory administrative compliance includes valid Central Suppliers Database (CSD) registration, SARS tax clearance verification, and completed statutory disclosure forms.

Skills Requirements

No specialized technical or professional certifications are explicitly mandated. However, bidders must demonstrate operational capacity to source, manufacture, or distribute certified medical-grade masks, manage timely logistics to the hospital site, and navigate public sector procurement compliance. Proficiency in preparing statutory bidding documentation, maintaining accurate financial records, and executing government contracts under standard risk, warranty, and penalty frameworks is expected.

Key Terms & Complicated Concepts

• 80/20 Preference Point System: Evaluation allocates 80 points to price competitiveness and 20 points to specific socio-economic goals. Full points for the specific goal are awarded to companies that are at least 51% owned by Black people, supported by a verified BBBEE status level verification certificate or sworn affidavit.
• SBD Disclosure Forms: Standard Bidding Document (SBD 4) requires full disclosure of any directors, shareholders, or partners employed by the state or connected to the procuring institution. SBD 6.1 is the mandatory claim form for preference points. Incomplete or false declarations result in automatic disqualification.
• Performance Security: Within 30 days of contract award, the successful supplier must furnish a performance guarantee (e.g., irrevocable bank guarantee or certified cheque) to secure contractual履约 obligations.
• Delay Penalties: Late delivery incurs financial penalties calculated using the current prime interest rate per day of delay, calculated against the delivered price of delayed goods, up to the purchaser's right to terminate the contract.
• CSD & Tax Compliance Verification: Verification through the Central Suppliers Database is mandatory. Non-compliant tax status or failed CSD verification automatically renders a quotation non-responsive per National Treasury directives.