Objectives

The primary objective of this tender is to secure a reliable supplier capable of procuring and delivering a comprehensive range of specialized medical needles to support diagnostic and therapeutic procedures across multiple wards at the General Justice Gizenga Mpanza Hospital.

Scope

This is a once-off supply contract encompassing eight distinct categories of medical needles. The procurement covers prostate biopsy needles, tru-cut biopsy needles, hypodermic needles (various gauges), spinal needles with introducers, bone marrow aspiration/biopsy needles, and pencil-point spinal needles. Quantities vary per item type, and all deliveries must be made directly to the designated hospital facility. The quoted price must be all-inclusive, covering transportation, handling, and delivery costs.

Technical Requirements

• Specification Compliance: Each needle category must strictly match Annexure specifications regarding gauge diameter, length, material composition (e.g., medical-grade stainless steel), tip geometry (e.g., Whitacre/pencil-point), and standardized color coding.
• Quality & Safety Standards: All products must hold CE certification, be sterile, pyrogen-free, latex-free, and designed for single use. Items must be brand new, unused, and retain a minimum shelf life of six months upon delivery.
• Pricing & Validity: Bids must reflect firm, fixed pricing with a mandatory validity period of ninety days. VAT is applicable only for registered vendors.
• Sample Verification: Physical samples are required as an objective evaluation criterion. Top-scoring bidders will be contacted via email to submit samples for independent testing against the published specifications before final contract award.

Skills and Compliance Requirements

• Regulatory Authorization: Bidders must submit valid proof of registration or licensing from the South African Health Products Regulatory Authority (SAHPRA) or relevant health council, authorizing the manufacture, import, export, or wholesale distribution of medical devices.
• Corporate & Financial Standing: Mandatory Central Supplier Database (CSD) registration, SARS tax clearance verification, updated CIPC documentation, and a sworn affidavit confirming the entity is not insolvent, bankrupt, or under judicial administration.
• Operational Experience: Submission of at least one verifiable order confirmation and corresponding delivery note proving prior successful supply of similar medical goods to public or private healthcare institutions.
• Preferential Procurement: Evaluation utilizes an 80/20 price-to-preference model. Twenty points are exclusively allocated to enterprises that are one hundred percent owned by Black Africans, substantiated by a CIPC ownership certificate.

Notable Terms and Conditions

Peremptory Multi-Stage Evaluation: The tender enforces a rigid five-stage assessment process. Administrative, capacity, specification, pricing, and sample compliance are evaluated sequentially. Failure to satisfy any single stage results in immediate disqualification, preventing progression to subsequent evaluation phases.

Anti-Cover-Quoting Policy: The department actively investigates collusive bidding patterns. If verification reveals that multiple registered companies are submitting bids for the same opportunity under coordinated control, all associated offers will be disqualified, and the entities may face procurement restrictions.

Performance Penalties & Contract Termination: Delayed deliveries incur daily financial penalties calculated at the prevailing prime interest rate. Material breaches, including failure to replace defective goods under warranty, engagement in corrupt practices, or repeated non-performance, grant the purchaser the right to terminate the contract, claim excess replacement costs, and impose public sector trading bans of up to ten years.