Objectives

The primary objective is to secure a qualified service provider to supply and deliver essential medical supplies to the Newton Parks Swimming Pools facility. The municipality aims to ensure uninterrupted access to healthcare resources for public recreational operations while maintaining strict adherence to municipal supply chain governance, budgetary controls, and preferential procurement mandates.

Scope

The scope encompasses the complete supply and delivery of medical supplies as detailed in the official pricing schedule. Bidders are responsible for fulfilling all line items for the designated municipal location. The procurement operates under an informal tender framework, requiring electronic submission of fully completed pricing schedules via the designated online portal prior to the closing deadline. All submissions must comply with the municipality’s general conditions of tender and purchase agreements.

Technical Requirements

• Capability to source, store, and transport medical-grade supplies in compliance with health, safety, and quality assurance standards.
• Logistical capacity to deliver goods to the specified municipal facility within agreed timeframes and quantities.
• Provision of supporting documentation, including product compliance certificates, safety data sheets, and supplier accreditation where applicable.
• Robust inventory and fulfillment management systems to prevent delays, damage, or stock shortages.
• Exclusive use of the official online procurement portal for all tender responses; physical or fax submissions will be automatically rejected.

Skills Requirements

• Proven experience in public sector or municipal medical supply procurement and distribution logistics.
• Administrative proficiency in accurately completing, formatting, and uploading digital pricing schedules and tender forms.
• Competency in managing preferential procurement documentation and navigating municipal compliance frameworks.
• Strong coordination skills to ensure reliable delivery to public recreational infrastructure.
• Ability to maintain binding price quotations for a minimum of thirty (30) days post-closing to facilitate evaluation and contract finalization.

Key Terms & Conditions

80/20 System: A preferential procurement evaluation model where eighty percent (80%) of scoring is allocated to price competitiveness and twenty percent (20%) to historical business development targets (such as black economic empowerment, women-owned enterprises, or local economic development initiatives), as prescribed by the Preferential Procurement Regulation of 2022.

Informal Tender Portal: The municipality’s centralized digital platform for bid submission. Bidders must upload their fully completed pricing schedules and tender responses electronically before the closing date and time. Failure to upload prior to the deadline results in automatic non-responsiveness.

Nelson Mandela Bay Supplier Database: A mandatory vendor registration system. Successful registration is a prerequisite for contract award and ensures compliance with municipal financial, ethical, and supply chain governance standards.

Price Validity Period: All submitted quotations must remain fixed and enforceable for a minimum of thirty (30) days from the tender closing date, preventing renegotiation during the evaluation phase.