Objectives

The primary objective of this quotation is to procure a reliable, compliant supplier for the one-off provision of men’s pumps intended for patient use at Umzimkhulu Hospital. The procurement seeks to ensure timely delivery of safe, durable footwear while aligning with provincial procurement legislation that prioritises local economic participation and value for money.

Scope

The scope encompasses the supply, packaging, and delivery of 200 pairs of men’s pumps to Umzimkhulu Hospital. The contract is a single, non-renewable transaction with a 90-day price validity period. All logistics, including transportation to the hospital’s designated receiving point, must be factored into the quoted price. The department retains the right to negotiate prices if quotations are deemed non-market related, and reserves contractual remedies including penalties for late delivery and termination for default or fraudulent practices.

Technical Requirements

• Product Specifications: Black colour, water-resistant PVC construction, and a 3cm sole designed for outdoor durability.
• Quantity & Sizing Distribution: Total of 200 pairs split across five sizes: Size 6 (30 pairs), Size 7 (50 pairs), Size 8 (40 pairs), Size 9 (40 pairs), and Size 10 (40 pairs).
• Quality & Compliance Standards: Goods must be brand new, unused, and possess a minimum shelf-life validity of six months upon delivery. All items must conform to recognised South African National Standards (SANS) or South African Bureau of Standards (SABS) specifications.
• Sample Verification: Physical samples are mandatory prior to evaluation. The institution will request samples from the top three scoring bidders via email for direct comparison against the technical specification.
• Regulatory Licensing: Bidders must hold a valid licence from the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of the supplied goods. Note: While typically associated with medical equipment, this requirement ensures all health-facility-issued consumables and apparel meet national safety and quality oversight protocols.

Skills and Qualification Requirements

• Supplier Registration: Active, verified registration on the Central Suppliers Database (CSD) with an up-to-date SARS tax clearance status.
• Transformation Compliance: Submission of a valid Broad-Based Black Economic Empowerment (B-BBEE) status certificate or sworn affidavit (applicable to Exempted Micro Enterprises and Qualifying Small Enterprises).
• Proven Delivery Capacity: Documentary evidence of at least one prior successful supply of similar goods to a public or private healthcare facility, supported by official order and delivery notes.
• Operational Reliability: Demonstrated financial and logistical capacity to fulfil the order within the agreed delivery window. Bidders must commit to firm pricing and cannot have a history of unexplained delivery defaults.
• Preferential Procurement Framework: Familiarity with the 80/20 preference point system. This standard government evaluation model allocates 80 points for competitive pricing and 20 points for socio-economic goals. Full points for the specific goal are granted exclusively to enterprises that manufacture or produce the pumps within the KwaZulu-Natal province.