Objectives

The primary objective of this tender is to procure sterile, cuffed paediatric endotracheal tubes for clinical use in anaesthesia and theatre environments at Grey’s Hospital. The procurement aims to secure reliable, clinically compliant medical supplies while adhering to the KwaZulu-Natal Department of Health’s preferential procurement framework and ensuring value for money through a structured evaluation process.

Scope

This is a once-off supply contract for medical goods. The requirement covers two specific sizes of paediatric oral/nasal cuffed endotracheal tubes:

• 10 boxes of size 3.0 mm
• 10 boxes of size 3.5 mm

Delivery must be made directly to Grey’s Hospital in Pietermaritzburg. The quotation validity period is 90 days, and the contract is awarded on a single-transaction basis without an ongoing service or maintenance period.

Technical Requirements

• Dimensions & Materials: Size 3.5 mm (ID 3.5 mm, OD 4.9 mm, length 213 mm, cuff 7 mm); Size 3.0 mm (ID 3.0 mm, OD 5.0 mm, length 195 mm, cuff 8 mm).
• Cuff Technology: Advanced micro-thin (10 microns) polyurethane cuff membrane with a short cylindrical design, engineered to effectively seal at an average cuff pressure of 11 cmH₂O.
• Markings & Safety: Correct intubation depth marking, with measurement indicators starting at 1 cm and continuing in 1 cm intervals.
• Packaging & Labelling: Sterile, individually packed in boxes of ten units. Each package must clearly display the CE number, size, manufacturing date, expiry date, and manufacturer details.
• Quality & Shelf Life: Products must be new, unused, compliant with relevant SANS/SABS standards, and valid for a minimum of six months upon delivery.
• Sample Submission: Top-scoring bidders may be formally requested to submit physical samples for clinical and technical verification.

Supplier & Skills Requirements

No specialised technical or trade skills are mandated for this goods-only tender. However, suppliers must demonstrate robust administrative, financial, and logistical capabilities, including:

• Active registration and verified compliance on the Central Suppliers Database (CSD).
• Valid tax clearance status and SARS PIN submission.
• Completion of all mandatory returnable forms, including Bidder’s Disclosure (SBD 4) and Preference Points Claim Form (SBD 6.1).
• Ability to provide firm, all-inclusive pricing covering delivery, packaging, and VAT (if applicable).
• Capacity to meet strict delivery timelines and comply with warranty, performance security, and inspection clauses.

Key Terms & Clarifications

80/20 Preference Point System: Evaluation awards 80 points for price competitiveness and 20 points for specific socio-economic goals, primarily granting full points to companies with at least 51% Black ownership. Proof of BBBEE status or a sworn affidavit is required to claim these points.

Four-Stage Evaluation: Bidders must pass sequential compliance checks: (1) Administrative completeness, (2) Specification adherence, (3) Potential sample submission for top scorers, and (4) Final price and preference scoring. Failure at any stage results in disqualification.

Microcuff Terminology: Refers to a specialised low-pressure, high-volume cuffed endotracheal tube designed specifically for paediatric airways. The micro-thin polyurethane cuff minimises tracheal mucosal damage while maintaining an effective seal at low inflation pressures, reducing the risk of airway complications during anaesthesia.

Penalties & Termination: Delayed delivery incurs daily penalties calculated using the current prime interest rate. The purchaser reserves the right to terminate the contract for default, impose business restrictions for fraudulent practices, or negotiate prices deemed exorbitant. All contracts are governed by standard public sector General and Special Conditions of Contract.