Objectives

The primary objective of this informal tender is to appoint a qualified contractor to execute comprehensive building renovation and repair works at a municipal facility in Ward 53. The project aims to restore structural integrity, upgrade interior and exterior finishes, replace damaged building elements, and ensure full compliance with municipal health, safety, and procurement standards.

Scope of Work

The contractor will be responsible for the complete supply, installation, and execution of the following renovation activities:

• Roof Coverings & Accessories: Dismantle collapsed roof components, repair damaged brickwork, apply plaster and paint, install galvanised IBR roof sheets on pine purlins and trusses, and lay aluminium insulation sheeting.
• Rainwater Goods: Supply and install seamless gutters, downpipes, brackets, stop ends, and PVC fascia boards.
• Suspended Ceiling: Install a galvanised steel grid framework fitted with 12.5mm gypsum board panels.
• Laminated Flooring: Remove water-damaged flooring, prepare subfloors, and install protective sound-reducing underlay and click-laminate flooring.
• Blinds: Supply and install aluminium Venetian blinds to specified windows (all dimensions subject to on-site re-measurement).
• Ironmongery: Install chrome-plated locksets on office doors and hand over duplicate keys.
• Paintwork: Prepare and paint internal and external walls, skirting, doors, and frames using specified primer, enamel, and varnish coatings.
• Carpentry: Replace boardroom and bathroom doors, install timber dado rails, and apply finishing coats.
• Site Management: Daily rubble removal, strict adherence to designated working hours, maintenance of staff attendance registers, and leaving the site clean upon completion.

Technical Requirements

• Active CIDB registration minimum Grade 1GB (General Building).
• Valid trade test certificates for both Carpenters and Painters.
• Submission of a fully completed returnable price schedule via the online portal before the closing deadline.
• A comprehensive Health & Safety file must be provided prior to commencement.
• Inclusion of a compulsory 10% contingency line item in the pricing schedule.
• All quoted rates are deemed all-inclusive, covering materials, labour, equipment, and site security until official handover.
• Quotations must explicitly state brand names and delivery periods; samples or brochures may be requested within 72 hours of shortlisting.
• A detailed work programme indicating commencement and completion dates must be submitted within three days of appointment.
• Strict compliance with weekday working hours (08:00–16:00); after-hours or weekend work requires prior Project Manager approval at no additional cost to the municipality.
• Daily attendance registers for all personnel and mandatory utilisation of local ward-based labour.
• For contracts valued at R30,000 or above, submission of Expanded Public Works Programme (EPWP) certificates alongside invoices.
• Failure to attend the compulsory site meeting or submit minimum requirements electronically will result in immediate disqualification.

Skills Requirements

• Proven capability to manage multi-trade construction and renovation projects in strict accordance with municipal specifications.
• Qualified and certified tradespersons (Carpenters and Painters) with documented trade test credentials.
• Competence in interpreting technical specifications, pricing schedules, and measurement protocols.
• Strong project management skills to develop realistic work programmes, coordinate material deliveries, and maintain rigorous site safety and cleanliness standards.
• Financial capacity to self-fund works without interim payments, ensuring uninterrupted progress throughout the contract period.
• Ability to comply with preferential procurement frameworks, EPWP labour targets, and provincial government contractual conditions.

Explanation of Unusual or Complicated Terms

• 80/20 System: A preferential procurement scoring model where 80% of evaluation points are allocated to price competitiveness and 20% to specific socio-economic goals (e.g., historically disadvantaged ownership, local employment, and enterprise development).
• EPWP (Expanded Public Works Programme): A national initiative requiring contractors on qualifying projects to employ local unemployed individuals. Contractors must submit verified certificates and supporting documentation when claiming payment.
• Contingency (10%): A mandatory budget allocation for unforeseen site conditions or scope variations. It is included in the quoted price but deducted from final settlement if unused. Any expenditure requires prior written authorisation from the Project Manager.
• GP GCC 2010: The General Conditions of Contract issued by the Provincial Government, establishing standard legal, administrative, performance, and dispute resolution terms governing the agreement.