Objectives

The primary objective of this tender is to procure a reliable, once-off supply of replacement trunk cables for Mindray iUC10 patient monitoring systems at Northdale Hospital. The procurement aims to maintain continuous clinical monitoring capabilities, ensure equipment reliability, and comply with the KwaZulu-Natal Department of Health’s supply chain management and preferential procurement frameworks.

Scope

The tender covers the supply and delivery of medical accessories to Northdale Hospital in KwaZulu-Natal. The contract is classified as a single-delivery (once-off) arrangement with a quotation validity period of ninety days. The scope includes:

• Ten (10) units of Mindray iECG 10 Trunk Cables, supplied with electrode attachments.
• Ten (10) units of Mindray iSpO2 Cables, supplied with pulse oximeter attachments.
• All-inclusive delivery to the designated hospital facility, with firm pricing and no framework or recurring obligations.

Technical Requirements

Bidders must supply products that meet strict clinical, safety, and regulatory standards. Key technical stipulations include:

• Full electrical and functional compatibility with Mindray iUC10 bedside monitors.
• Inclusion of all specified sensor attachments (standard ECG electrodes and pulse oximeter probes).
• Products must be new, unused, and represent the most recent commercially available models.
• Minimum remaining shelf life of six months from the date of delivery to the hospital.
• Compliance with applicable South African National Standards (SANS/SABS) and medical device safety protocols.
• A warranty period of twelve months from delivery acceptance (or eighteen months from port of shipment, whichever expires first), covering defects in design, materials, or workmanship.
• Potential requirement to submit physical samples for technical verification at a later stage.

Skills & Qualification Requirements

To be considered responsive, bidders must demonstrate regulatory compliance, financial standing, and operational capability:

• Valid registration on the Central Suppliers Database (CSD) with a clear status and up-to-date SARS PIN/tax clearance documentation.
• A current licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices.
• Proof of South African ownership (BBEE certificate or sworn affidavit) to claim preference points under the departmental procurement policy.
• Demonstrated logistical capacity to execute timely deliveries and manage after-sales support, including warranty servicing and spare parts provision.
• Ability to complete all mandatory administrative returnable documents accurately; incomplete submissions result in immediate disqualification.

Explanation of Unusual or Complex Terms

• iECG/iSpO2 Trunk Cables: These are multi-channel interface cables that aggregate signals from individual patient sensors (electrodes and pulse oximeters) and route them to the central monitor hub. They require precise impedance matching, signal integrity, and electromagnetic interference shielding to ensure accurate vital sign readings in clinical environments.
• SAHPRA Licensing: A statutory regulatory requirement mandating that any entity supplying medical devices in South Africa must hold active approval from the South African Health Products Regulatory Authority. This ensures product safety, efficacy, traceability, and compliance with national health legislation.
• 80/20 Preference Point System: A government procurement weighting model where eighty percent of the evaluation score is allocated to price competitiveness, and twenty percent is reserved for socio-economic goals. In this tender, the full twenty points are allocated to promote South African-owned enterprises, provided bidders submit valid proof of ownership.