Tender Summary: MMB2627/040GS

Objectives

The primary objective is to appoint a competent service provider to guarantee the reliable, safe, and continuous operation of a steam generator/boiler at a correctional facility. The contract seeks to establish a structured, long-term maintenance regime that minimises downtime, extends asset lifespan, and ensures compliance with national engineering and safety standards, while adhering to public procurement frameworks that balance cost efficiency with socio-economic transformation.

Scope of Work

• Core Services: Preventive maintenance, routine operation, fault diagnosis, repairs, and general servicing of the specified steam generator/boiler.
• Location: Odi Prison Site 810, under the Albert Regional Office jurisdiction.
• Contract Duration: 36 months.
• Deliverables: Provision of all required labour, specialised tools, spare parts, consumables, and technical supervision to maintain plant readiness. Physical site inspections are not mandated prior to submission.

Technical Requirements

• CIDB Contractor Grading: Established enterprises must hold a minimum designation of 6ME or 6ME*. Emerging enterprises must hold a minimum of PE or PE*.
• Functional Pass Mark: Bidders must achieve a minimum of 50 out of 100 points in the functionality assessment to qualify. This threshold verifies baseline technical capacity, project execution capability, and resource adequacy.
• Evaluation Methodology: The contract will be awarded to the highest-scoring compliant tender. Scoring is divided into:
  • Price Component: Evaluated using the formula prescribed by the PPPFA Regulations 2017.
  • Preference Component: Points allocated based on the bidder’s verified B-BBEE status level, per the same regulations.
• Regulatory Compliance: All activities must comply with South African occupational health and safety legislation, pressure equipment directives, and departmental operational protocols.

Skills Requirements

While the advertisement does not list individual CV specifications, the nature of the work demands a cross-functional team with proven expertise in industrial thermal systems. Essential competencies include:

• Boiler & Mechanical Artisans: Registered tradespersons experienced in high-pressure boiler maintenance, heat exchanger servicing, pump/compressor repair, and water chemistry management.
• Control & Electrical Technicians: Qualified personnel capable of maintaining instrumentation, automation panels, and power distribution linked to boiler operations.
• Plant Operators: Certified staff authorised to monitor pressure, temperature, and fuel inputs, and to execute standard start-up/shutdown procedures.
• Project & HSE Management: Competent coordinators to schedule preventive interventions, maintain audit-ready service logs, manage subcontractors, and enforce strict site safety and environmental controls.

Explanation of Key Terms

• CIDB Grading (6ME/PE): The Construction Industry Development Board classification system. Grade 6ME covers medium-scale mechanical, electrical, and plumbing works; PE covers plant and engineering works. The asterisk (*) indicates a preferential grading category for historically disadvantaged emerging enterprises.
• Functionality Score: A mandatory pre-qualification metric assessing a bidder’s technical methodology, past performance, staffing plans, and risk management. Scores below 50% result in automatic disqualification before price or preference points are calculated.
• DCS: Stands for the Department of Correctional Services, the state client responsible for the prison facility and the associated infrastructure.
• PPPFA Regulations 2017: The Preferential Procurement Policy Framework Act governing South African public tenders. It mandates a structured scoring model that combines price competitiveness with Broad-Based Black Economic Empowerment (B-BBEE) preference points to advance economic transformation.