Objectives

The primary objective of this quotation is to procure durable, high-quality mop handles to support routine cleaning and maintenance operations across Harry Gwala Regional Hospital and its affiliated facilities. The procurement seeks to achieve value for money while complying with the KwaZulu-Natal Department of Health’s supply chain management policies and national preferential procurement legislation.

Scope

The contract entails a one-off supply and delivery of 1,000 units of blue metal mop handles to Harry Gwala Regional Hospital. The goods are designated for sweeping and maintaining floor hygiene in healthcare, office, and general facility environments. All transportation and delivery costs must be factored into the quoted price. The quotation validity period is 90 days, and the contract carries a standard twelve-month warranty from the date of delivery and acceptance.

Technical Requirements

• Material & Finish: Lightweight powder-coated metal construction.
• Colour: Blue.
• Dimensions: 1.5 metres in length with a 25-millimetre diameter.
• Features: Equipped with a secure mop clip for attaching mop heads; designed to hold replaceable mop heads weighing 280g, 400g, or 500g.
• Condition: Must be brand new, unused, and free from second-hand components. Products must retain a minimum shelf life of six months upon delivery.
• Compliance: Must strictly adhere to the published specification and relevant South African standards.
• Verification: Top-scoring bidders may be required to submit physical samples for quality assessment prior to final contract award.

Skills Requirements

This tender does not mandate specialized technical skills, professional certifications, or engineering expertise. Suppliers are expected to possess standard commercial, manufacturing, and logistical capabilities to source, package, and deliver the specified goods within agreed timeframes. Essential competencies include proficiency in public sector procurement compliance, accurate documentation handling, and reliable supply chain management. Prior experience in supplying facility maintenance or healthcare ancillary equipment is beneficial but not compulsory.

Notable Terms & Conditions

• Preferential Procurement (80/20 System): Evaluation uses an 80-point price and 20-point specific goals model. The full 20 points are allocated exclusively to enterprises at least 51% owned by Black women. Bidders must submit verified proof (e.g., BBBEE affidavit or CSD verification) to claim these points.
• Sample Submission Protocol: Following initial evaluation, the three highest-scoring responsive bidders will be formally requested to provide physical samples. Non-submission or non-compliant samples will result in disqualification.
• Penalties & Termination: Delayed deliveries incur daily financial penalties calculated at the prevailing prime interest rate. The purchaser reserves the right to terminate the contract for default, specification non-compliance, or corrupt/fraudulent conduct, which may trigger a ten-year prohibition from public sector contracting.
• Warranty & Inspection Rights: The supplier warrants that goods are free from design, material, or workmanship defects for twelve months post-delivery. The purchaser retains unconditional rights to inspect, test, or audit supplies and related records throughout the contract period.