Objectives

The primary objective of this quotation is to procure durable, colour-coded cleaning mops for the Dr Pixley Ka Isaka Seme Memorial Hospital. The procurement supports institutional infection control protocols by supplying standardized equipment that ensures effective hygiene maintenance across clinical and non-clinical departments while complying with national quality and health regulatory frameworks.

Scope

The scope encompasses the supply, packaging, and delivery of assembled mop heads with handles in four designated colours to facilitate zone-specific cleaning procedures. The required quantities are:

• Blue: 1,000 units
• White: 500 units
• Yellow: 300 units
• Red: 500 units

All items must be delivered in packs of ten to the hospital facility. Quoted prices must be firm for a ninety-day validity period, and all delivery-related costs must be included in the unit pricing.

Technical Requirements

Bidders must supply products that strictly conform to the following specifications:

• Head Construction: Looped-ended cotton or blended yarn mop head, fully assembled.
• Handle Material & Length: Aluminium handle measuring between 1.4 and 1.5 metres.
• Head Weight: Grey yarn strand weighing between 300g and 400g per head.
• Colour Coding: Distinct colour marking at the handle end matching the mop head (white, red, blue, yellow).
• Quality & Standards: Goods must meet good quality standards, comply with applicable SABS/SANS specifications, and be brand new with a minimum remaining shelf life of six months.
• Packaging: Supplied in packs of ten.
• Regulatory Approval: A valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) authorising the manufacture, wholesale, or distribution of medical devices is mandatory.
• Sampling: Responsive bidders may be formally invited to submit physical samples for specification verification prior to contract award.

Skills and Experience Requirements

Bidders must demonstrate operational capacity and adherence to public sector compliance standards:

• Delivery Track Record: Provide evidence of at least one prior successful delivery of similar goods to a public or private healthcare facility, supported by an official order and delivery note.
• Financial Capacity: Alternatively, submit a bank balance statement dated within thirty days, demonstrating available funds equal to at least forty percent of the total quotation value.
• Compliance Documentation: Valid Central Supplier Database (CSD) registration, updated CIPC incorporation documents, B-BBEE status certificate or sworn affidavit, and SARS tax clearance validation.
• Performance Integrity: No history of contract defaults, unexplained delivery failures, or inclusion on the Register for Tender Defaulters.

Key Terms and Unusual Requirements

SAHPRA Medical Device Classification: While mops are conventional cleaning tools, they are regulated here as medical devices due to their direct application in healthcare infection prevention. This mandates that suppliers hold active SAHPRA licensing for manufacturing or distributing such items.

80/20 Preference Point System: Evaluation allocates eighty points for price and twenty points for specific socio-economic goals. Full preference points are exclusively reserved for youth-owned enterprises, requiring valid identification documentation as proof.

Anti-Collusion & Cover-Quoting Policy: Submitting multiple quotations under different corporate identities for the same bid is strictly classified as procurement fraud. Violations result in immediate disqualification, potential contract termination, and restriction from public sector business for up to ten years.

Penalties & Termination Clauses: Late deliveries incur daily financial penalties calculated at the prevailing prime interest rate. Repeated non-performance or breach of contractual obligations permits the purchaser to terminate the agreement, recover excess procurement costs, and blacklist the supplier from future tenders.