Tender Summary: Mop San Head Only

Objectives

The primary objective of this procurement is to secure a reliable, once-off supply of high-quality mop heads to support routine floor cleaning and infection control operations at Harry Gwala Regional Hospital within the KwaZulu-Natal Department of Health.

Scope

• Procurement Item: Mop San Heads
• Quantity Required: 1,000 units
• Contract Duration: Once-off delivery
• Delivery Destination: Harry Gwala Regional Hospital
• Evaluation Structure: Four-stage peremptory process comprising administrative compliance, specification adherence, price and preference scoring, and potential sample verification.

Technical Requirements

• Product Specifications: Items must be San-style mop heads intended for floor mopping. They must feature long hair, be manufactured entirely from microfiber material, be compatible with a fan-type mop handle, and be supplied in white colour.
• Quality & Condition: All goods must be brand new, unused, and free from manufacturing defects. Expired, refurbished, or second-hand products are strictly prohibited. Products must meet applicable South African National Standards (SANS/SABS).
• Validity & Warranty: Supplied items must have a minimum shelf life of six months upon delivery. The supplier warrants goods against defects in design, materials, or workmanship for twelve months post-acceptance.
• Packaging & Logistics: Packaging must safeguard goods against damage, temperature exposure, and rough handling during transit. All delivery costs must be fully incorporated into the quoted price.
• Documentation & Compliance: Bidders must submit fully completed official quotation forms, SBD 4 (Bidder Disclosure), SBD 6.1 (Preference Points Claim), SARS PIN, and verified Central Suppliers Database (CSD) registration. Quotes must remain firm for ninety days.

Skills & Capacity Requirements

As this is a goods supply tender, specific personnel qualifications are not mandated. Bidders must instead demonstrate:

• Supply Chain & Fulfilment Capacity: Proven ability to source, stock, or manufacture compliant microfiber mop heads and deliver 1,000 units within the stipulated timeframe.
• Administrative & Financial Compliance: Active tax clearance status, flawless completion of all mandatory returnable documents, and zero tolerance for unauthorised alterations or omissions.
• Quality Assurance & Testing: Capacity to produce representative samples upon request and maintain consistent manufacturing standards suitable for healthcare environments.
• Transformation & Procurement Framework Knowledge: Understanding of the preferential procurement scoring model and ability to substantiate claims for designated social goals through required documentation.

Key Terms & Clarifications

• San Mop Head: A specialised microfiber cleaning head engineered for hygienic, high-absorbency floor maintenance, frequently utilised in institutional and clinical settings.
• Fan-Type Handle Compatibility: Indicates a standardized clip or slot mechanism that allows the mop head to securely attach to conventional flat/fan mop handles commonly found in hospital housekeeping fleets.
• 80/20 Preference Point System: A government procurement scoring methodology where eighty points are allocated for competitive pricing and twenty points are reserved for specific socio-economic goals (in this case, companies at least 51% owned by Black women).
• CSD Registration: Mandatory enrolment in the National Treasury’s Central Suppliers Database, which serves as the official repository for verifying supplier legitimacy, tax compliance, and historical performance records.