Objectives

The primary objective is to procure essential cleaning supplies for municipal operations through a transparent, compliant, and cost-effective informal tender process. The municipality aims to secure reliable, high-quality goods while adhering to national preferential procurement regulations and ensuring value for public funds.

Scope

The tender covers the supply and delivery of cleaning equipment as a single consolidated lot. It encompasses two mopping buckets with integrated wringers and one wall-mounted pin board. The procurement process mandates electronic submission, strict adherence to municipal registration protocols, and compliance with standard municipal contracting conditions.

Technical Requirements

• Mopping Bucket & Wringer: 2 units, 20-litre capacity, yellow colour.
• Pin Board: 1 unit, self-adhesive backing, frameless, dimensions 900 x 600mm, grey colour.
• Pricing Structure: A single lot price must be quoted for all items combined. All prices must remain valid for a minimum of thirty days from the tender submission date.
• Documentation: Bidders must explicitly state the brand name and proposed delivery period for each item.
• Submission Protocol: All tender responses must be completed and submitted online. Fax submissions are strictly prohibited.
• Compliance: Suppliers must be successfully registered on the municipal supplier database prior to contract award. Failure to comply may invalidate the submission.

Skills Requirements

No specialised technical or professional qualifications are required. The tender demands standard commercial and logistical competencies, including inventory sourcing, reliable transportation, timely delivery, and basic administrative compliance. Suppliers must demonstrate the ability to navigate electronic procurement platforms, maintain consistent product quality, and fulfil municipal contractual obligations without requiring additional training or certification.

Explanation of Unusual or Complicated Terms

• 80/20 System: Refers to South Africa’s preferential procurement framework under the Preferential Procurement Regulations of 2022. Evaluation points are allocated as 80% for price competitiveness and 20% for socio-economic development goals, such as black ownership, women-owned enterprises, and disability empowerment.
• Nelson Mandela Bay Supplier Database: A mandatory centralised vendor registry used by the municipality to verify supplier legitimacy, tax compliance, banking details, and eligibility before issuing purchase orders or awarding contracts.
• Quote as Lot Price: Requires bidders to submit one combined total price covering all listed items, rather than providing separate line-item quotations. This simplifies evaluation and ensures a unified delivery commitment.