Tender Summary: Provision of 24 Months Gardening Services at Bizana Magistrate Office

Objectives

The primary objective of this tender is to secure a qualified service provider to deliver comprehensive gardening and grounds maintenance services at the Bizana Magistrate Office for a period of 24 months. The service aims to ensure the premises are kept neat, safe, and aesthetically pleasing, supporting a professional environment for the court and its visitors.

Scope of Services

The successful bidder will be responsible for all aspects of gardening and landscaping maintenance at the Bizana Magistrate Office. This includes, but is not limited to:

• Mowing of lawns and grass cutting
• Trimming of hedges, shrubs, and trees
• Weeding, pruning, and planting of flowers and plants
• Maintenance of garden beds and borders
• Irrigation system upkeep and watering
• Removal of garden waste and litter
• General upkeep of walkways and outdoor areas
• Pest and weed control

The service is required on an ongoing basis for 24 months, with the provider expected to maintain a consistent schedule and respond to ad-hoc requests as needed.

Technical Requirements

Bidders must demonstrate the capacity to deliver the services effectively. Key technical requirements include:

• Access to appropriate gardening equipment (e.g., lawnmowers, trimmers, hedge cutters, hand tools) in good working condition.
• Ability to manage waste disposal in compliance with local regulations.
• Compliance with occupational health and safety standards, including the use of personal protective equipment (PPE) by staff.
• Provision of a detailed service plan or methodology indicating how the work will be executed, including frequency of visits and staffing levels.
• Availability of adequate supervision and quality control measures.

Skills and Experience Requirements

Bidders must possess the necessary skills and experience to perform gardening services to a professional standard. This includes:

• Proven experience in commercial or institutional gardening/landscaping (typically at least 2–3 years).
• Knowledge of horticultural practices, plant care, and seasonal maintenance.
• Ability to identify and manage common pests and diseases.
• Good organisational and communication skills to coordinate with the client.
• Capacity to deploy a reliable team with relevant training or certification in gardening/landscaping.

Evaluation Criteria

The tender will be evaluated using the 80/20 preference point scoring system as per the Preferential Procurement Policy Framework Act (PPPFA). This means:

• Price: 80 points
• Preference (e.g., B-BBEE status): 20 points

Additionally, the bid includes a functionality assessment, which will be scored out of 100. Bidders must achieve a minimum functionality score of Level 1 (as indicated in the tender) to be considered for further evaluation on price and preference. Functionality will likely assess the bidder’s experience, proposed methodology, equipment availability, and staff qualifications.

Important Administrative Notes

• The bid number is MTHQ114/26.
• Closing date and time: 27-08-2026 at 11:00 AM.
• Bids must be submitted to the Mthatha Regional Office (address provided in the original tender).
• Documents are available at no cost (non-refundable deposit of R0.00).
• A compulsory site meeting may be required (details in the original tender).

Explanation of Unusual Terms

• 80/20 scoring system: A method where price contributes 80% and preference (e.g., B-BBEE) contributes 20% to the final evaluation score. This is used for tenders with a value below a certain threshold.
• Functionality: A quality assessment of the bidder’s ability to perform the work, based on criteria such as experience, equipment, and methodology. Bidders must pass a minimum threshold to proceed.
• Level 1 minimum: This likely refers to a minimum functionality score (e.g., 50 out of 100) that bidders must achieve to be considered. The exact level is not specified in the provided data, but it is a gatekeeping requirement.

Bidders are advised to carefully review the full tender document for detailed specifications, terms, and conditions. The contract will be awarded to the bidder who best meets the functionality threshold and scores highest on the combined price and preference points.