Objectives

The primary objective of this tender is to procure professional fumigation services to eradicate rodent infestations at a designated government judicial facility. The service aims to establish and maintain a hygienic, safe, and regulatory-compliant environment for court staff, legal practitioners, and the public.

Scope of Work

The successful bidder will perform comprehensive rodent fumigation at the Mt Frere Magistrate Court in Mthatha. The specific work area is the PRD 2 Building, located on the fifth floor at the corner of Sutherland Street, Mthatha (Postal Code 5100). The scope includes site preparation, application of approved fumigants, implementation of safety and containment measures, and post-treatment validation to confirm effective pest elimination.

Technical Requirements

Bidders must demonstrate adherence to national health, safety, and environmental standards governing chemical application and structural fumigation. Expected technical capabilities include:

• Valid operational licensing for commercial pest control and fumigation services.
• Use of government-approved, registered fumigants with documented safety data sheets.
• Comprehensive risk assessment and mitigation plans covering ventilation, occupant safety, and environmental protection.
• Detailed service methodology outlining inspection protocols, treatment execution, waste disposal, and post-service compliance reporting.

All technical submissions will be evaluated against a mandatory functionality baseline prior to financial consideration.

Skills Requirements

Contractors must employ qualified personnel with specialized expertise in institutional pest management. Essential competencies include:

• Certified technicians proficient in safe chemical handling, fumigation application, and hazard communication.
• Proven track record of delivering rodent control services to government, judicial, or high-occupancy public buildings.
• Ability to schedule and execute works with minimal disruption to ongoing court proceedings and administrative functions.
• Strong documentation and audit trail capabilities to provide verifiable proof of service delivery and regulatory compliance.

Procurement Framework & Evaluation Terms

This tender operates under a standardized public procurement evaluation model:

• 80/20 Scoring System: Eighty percent of evaluation points are allocated to price competitiveness, while twenty percent are reserved for preferential procurement objectives. These preferences support transformation initiatives, such as advancing historically disadvantaged groups and supporting small-scale enterprises.
• Functionality Score Threshold: Bidders must achieve a minimum functionality rating of Level 1 out of 100. This serves as a mandatory pass/fail criterion; failure to meet this threshold results in automatic disqualification, irrespective of pricing or preference qualifications.
• Preference Point Allocation: Points under the 20% category are calculated based on declared enterprise demographics and compliance certifications, ensuring alignment with broader economic inclusion and development policies.

The submission deadline is 27 August 2026 at 11:00 AM. Proposals must fully satisfy the outlined technical, functional, and procedural standards to remain eligible for award consideration.