Objectives

The primary objective of this tender is to secure a qualified supplier capable of providing safe, potable drinking water to sustain the daily operations of the Lady Frere Police Station. The procurement seeks to establish a reliable, compliant, and cost-effective supply chain through a transparent public bidding process.

Scope of Work

The successful tenderer will be responsible for the end-to-end supply and delivery of 50,000 litres of clean drinking water to the Lady Frere Police Station. The scope encompasses water sourcing, quality verification, transportation, and final handover at the designated facility within the Mthatha regional jurisdiction.

Technical Requirements

• Water Quality Compliance: Supplied water must adhere to national potable water standards and safety regulations.
• Delivery Capacity: Bidders must demonstrate logistical capability to transport and offload 50,000 litres safely at the specified location.
• Mandatory Site Meeting: Attendance at a compulsory pre-bid meeting is required. The session will take place at the PRD 2 Building, 5th Floor, Corner Sutherland Street, Mthatha.
• Submission Deadline: Quotations must be received by 07 September 2026 at 11:00 AM.
• Documentation Fee: Tender documents require a non-refundable cash deposit per set.
• Evaluation Method: All submissions will be scored using the prescribed 80/20 point system.

Skills Requirements

Although not explicitly itemised in the advertisement, the nature of the contract implies the following competencies:

• Logistics & Fleet Operations: Proficiency in managing bulk liquid transport, route planning, and timely delivery schedules.
• Quality Assurance: Familiarity with water testing protocols, certification, and health compliance documentation.
• Public Procurement Knowledge: Understanding of government tender submission formats, compliance requirements, and scoring mechanisms.
• Stakeholder Coordination: Ability to communicate effectively with law enforcement facilities and attend mandatory administrative meetings.

Explanation of Key Terms

• 80/20 Point Scoring System: A standard South African public procurement evaluation framework. Eighty percent of the total score is allocated to the financial bid (price competitiveness), while twenty percent is reserved for preference goals, typically tied to Broad-Based Black Economic Empowerment (B-BBEE) status, small business participation, and socio-economic transformation targets.
• PRD 2 Building: Refers to a Provincial Regional Department administrative facility managed by the Department of Public Works, commonly used as a regional hub for tender processing and official meetings.
• Bid vs. Tender: The document explicitly clarifies that the terms “bid” and “tender” are interchangeable throughout all related paperwork and communications.