Tender Summary: MTHQ181/26

Objectives

The primary objective of this procurement is to secure a reliable supplier capable of providing 50,000 litres of clean water to the Flagstaff Police Station in the Mthatha region. The aim is to ensure continuous access to safe, potable water to support station operations, staff welfare, and community service delivery.

Scope of Work

• Core Service: Supply and physical delivery of 50,000 litres of clean/potable water.
• Delivery Point: Flagstaff Police Station, Mthatha Regional Office area.
• Evaluation Method: Assessment will follow an 80/20 point scoring system, with 80 points allocated to price competitiveness and 20 points to preferential procurement preferences.
• Submission Timeline: Bids must be received by 12 October 2026 at 11:00 AM.
• Documentation: Tender packs are available for purchase at a non-refundable deposit, with submission via post, delivery, or email as prescribed.

Technical Requirements

• Water Quality Standards: Supplied water must meet recognized health and safety standards for clean/potable water, ensuring it is fit for human consumption and general facility use.
• Volume & Handling: The supplier must demonstrate the technical capacity to source, treat, store, and transport exactly 50,000 litres without contamination or loss.
• Compliance Thresholds: Bidders must satisfy all mandatory pre-qualification criteria. A minimum BBBEE Level 1 status is required to pass the functionality scoring stage.
• Operational Readiness: Suppliers must prove availability of appropriate tankers, pumps, and safety equipment for bulk liquid delivery.

Skills & Competency Requirements

Although the bulletin does not list granular competency criteria, successful performance necessitates:

• Bulk Liquid Logistics: Expertise in fleet management, route optimization, and hazardous/non-hazardous liquid transport regulations.
• Quality Control: Practical knowledge of water testing, microbiological safety checks, and certificate of analysis provision.
• Public Sector Procurement Compliance: Proficiency in preparing legally compliant tender submissions, including tax clearance, B-BBEE certificates, and sworn affidavits.
• Administrative & Reporting Skills: Ability to maintain delivery records, issue proof of delivery, and coordinate with municipal or police facility managers for seamless handover.

Explanation of Key Terms

• 80/20 Point Scoring System: A standard South African government procurement evaluation model. Eighty percent of the total score is determined by the bidder's price offer, while twenty percent is awarded based on Broad-Based Black Economic Empowerment (BBBEE) preference points tied to the bidder's verified enterprise size and BBBEE level.
• Functionality Scoring: A mandatory pre-qualification phase where bids are screened against essential requirements. Only bidders achieving the minimum threshold (BBBEE Level 1) progress to the price and preference evaluation stage.
• Preference Point Scoring System: A regulatory mechanism that awards additional points to historically disadvantaged enterprises or those with higher BBBEE ratings, aligning public procurement with national economic transformation policies.