Objectives and Scope

The tender aims to engage a qualified service provider to conduct a comprehensive analysis of municipal debtor and customer data within the municipality’s jurisdiction. The primary objective is to enable effective debt recovery or structured write-off procedures for municipal services accounts. The scope encompasses data cleansing, financial reporting, and strategic analytical processes designed to improve revenue collection, identify outstanding liabilities, and support sustainable municipal financial management.

Technical Requirements

Bidders must satisfy strict administrative and functional criteria to qualify for evaluation. Mandatory submissions include:

• An up-to-date Central Supplier Database (CSD) registration report confirming full compliance.
• A fully signed declaration of interest form.
• A completed and signed MBD 9 form.
• Failure to attach any of the above documents results in immediate disqualification.

Evaluation follows an 80/20 preference points system, allocating 80 points to price competitiveness and 20 points to designated socio-economic goals. Bidders must achieve a minimum functionality score of 80% to advance to price evaluation. Additional technical conditions include a fourteen-day price validity period, payment within thirty days of invoice receipt, mandatory skills transfer to local personnel, and the municipality’s reservation of rights to reject any or all quotations. Five appointment letters or orders demonstrating prior municipal financial management, data cleansing, or reporting experience must be provided, complete with verifiable client references.

Skills Requirements

The tender imposes stringent qualification thresholds for both the bidding entity and assigned specialists:

• Company Requirements: Submission of a detailed curriculum vitae demonstrating a minimum of ten years’ experience in municipal data analysis, financial management, or reporting. Certified proof of a Level 7 qualification in Accounting and current professional membership with the chartered accountants institute are mandatory.
• Key Personnel Specialist: Submission of a curriculum vitae showing at least five years of experience in analysing municipal data or financial information. A certified Level 7 qualification in Information Technology is required.

Unusual or Complicated Terms Explained

• CSD Registration: The Central Supplier Database is the official national repository for all vendors supplying goods and services to government entities. Verification confirms legal, tax, and regulatory compliance.
• MBD 9 Form: A standard municipal procurement document requiring bidders to formally declare that they have not engaged in corrupt, fraudulent, collusive, or coercive practices during the bidding process.
• Level 7 Qualification: Refers to a credential aligned with the National Qualifications Framework at level seven, equivalent to an advanced diploma or bachelor’s degree, ensuring advanced theoretical and practical competence.
• 80/20 Preference Points System: A government procurement scoring model where eighty percent of the evaluation focuses on cost efficiency, while twenty percent awards points for transformative socio-economic objectives, such as black ownership, women-led enterprises, or disability inclusion.
• Specific Goals (PPPFA Act): Relates to preferential procurement policies mandated to redress historical economic disparities by prioritising historically disadvantaged groups during contract allocation.