Tender Summary: N95 Particulate Filter Respirator and Surgical Mask

Objectives

The primary objective of this tender is to procure a supply of N95 particulate filter respirators and surgical masks for Itshelejuba Hospital in KwaZulu-Natal. The goods are intended for use by hospital wards and clinics to protect healthcare workers and patients from airborne particulate hazards and potential infections.

Scope

The scope of this tender is limited to the once-off supply and delivery of the following items:

• Item: N95 particulate filter respirator and surgical mask
• Quantity: 200 boxes
• Packaging: Box of 35 units
• Delivery Point: Itshelejuba Hospital, located along the N2 Road between Piet Retief and Pongola
• Contract Period: Once-off (no ongoing service contract)

The estimated contract value is below R1,000,000, making this a standard quotation process. The quotation validity period is 90 days.

Technical Requirements

The technical specifications are relatively straightforward but critical for medical safety:

• Product Type: N95 particulate filter respirator combined with surgical mask functionality. This means the product must provide both high-level filtration of airborne particles (at least 95% efficiency) and fluid-resistant properties typical of surgical masks.
• Quality Standard: High quality, new, unused, and of the most recent models. Products must not be expired and must have a minimum remaining shelf life of six months upon delivery.
• Compliance: Bidders must explicitly confirm that their product complies with the attached specification. Failure to do so will result in disqualification.
• Standards: Goods must conform to the standards mentioned in the bidding documents and any applicable South African National Standards (SANS/SABS) specifications.

Skills and Compliance Requirements

Bidders must meet several administrative and compliance requirements to be considered responsive:

• Mandatory Documentation: Submission of the official quotation forms, including the price page, Bidders Disclosure (SBD4), and Preference Points Claim Form (SBD 6.1). Forms must not be retyped.
• Company Registration: Must be registered on the Central Supplier Database (CSD). Updated CIPC registration documents are required.
• Tax Compliance: Must have a valid tax clearance status, verifiable via SARS or the CSD. A SARS PIN may be required for verification.
• B-BBEE Status: A valid B-BBEE certificate or sworn affidavit (for EMEs/QSEs) is required to claim preference points.
• Disclosure of Interest: Bidders must disclose any relationship with employees of the KZN Department of Health. Failure to do so may lead to disqualification.
• Delivery Capacity: Bidders must demonstrate the capacity to deliver. A history of previous failure to deliver without acceptable reasons will result in disqualification.

Evaluation Process

Quotations will be evaluated in four stages:

1. Stage 1: Administrative compliance and mandatory requirements (documentation).
2. Stage 2: Capacity to deliver.
3. Stage 3: Compliance with the technical specification.
4. Stage 4: Price and preference points.

Preference Points System

The 80/20 preference point system applies. Points are allocated as follows:

• Price: Maximum 80 points.
• Specific Goals: Maximum 20 points. Full points are allocated to companies that are at least 100% owned by Black Africans. Proof must be submitted via a B-BBEE certificate or sworn affidavit.

Key Terms and Conditions

• Firm Prices: Only firm prices are accepted; prices must remain valid for the 90-day period.
• Delivery Costs: All delivery costs must be included in the quoted price.
• Late Submissions: Late quotations will not be considered.
• Penalties: Penalties for late delivery are calculated using the prime interest rate per day of delay.
• Termination: The contract may be terminated for default, with potential restriction from doing business with the public sector for up to 10 years.