Tender Summary

Objectives

The primary objective is to procure 1500 units of adult nasal cannulas to support respiratory care for patients at Dr Pixley Ka Isaka Seme Memorial Hospital. The procurement also aims to align with national preferential procurement policies by prioritizing historically disadvantaged enterprises, specifically allocating preference points to promote South African-owned businesses.

Scope

The contract encompasses the supply, packaging, and delivery of 1500 adult nasal cannulas to the designated hospital facility. The quotation validity period is 90 days. Upon award, the successful supplier will enter into a formal agreement governed by standard General and Special Conditions of Contract. The scope includes adherence to delivery schedules, warranty obligations, performance security provisions, and compliance with all administrative and regulatory returnable documents.

Technical Requirements

• Product Specification: Curved pronged tips designed for adult patients requiring supplemental oxygen therapy.
• Design & Materials: Super-soft nasal tubing to minimize skin irritation; 1.5-metre tubing length to prevent accidental dislodgement; internal five-star structural design to prevent tube collapse and oxygen leakage; secure connection points; adjustable plastic slide for proper fit.
• Packaging & Quantity: Supplied in boxes of 100 units, totaling 1500 units.
• Quality & Compliance: Must meet applicable SABS/SANS standards. Products must be brand new, unused, and represent the most recent models. All items must retain a minimum shelf life of six months upon delivery. Expired or refurbished goods are strictly prohibited.
• Regulatory Approval: Suppliers must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting the manufacture, wholesale, or distribution of medical devices.
• Sampling: Compliant bidders may be invited to submit physical samples for testing prior to final evaluation. Sample testing costs are borne by the bidder.

Skills and Experience Requirements

• Proven Track Record: Submission of at least one verified order and delivery note demonstrating previous supply of similar goods to public or private healthcare facilities. Alternatively, bidders may provide a financial statement showing a balance equivalent to at least 40% of the quoted value, dated within one month of submission.
• Regulatory & Compliance Documentation: Valid Central Supplier Database (CSD) registration, tax clearance verification, and a B-BBEE status certificate or sworn affidavit.
• Operational Capacity: Demonstrated ability to fulfill orders without prior defaults or unexplained delivery failures. Suppliers with a documented history of non-performance will be disqualified.
• Administrative Competence: Ability to accurately complete all mandatory returnable forms, including bidder disclosure declarations, preference point claims, and official pricing schedules.

Key Terms and Conditions

80/20 Preference Point System: Evaluation allocates 80 points to price and 20 points to specific goals. The 20 points are exclusively reserved for promoting South African-owned enterprises. Points are calculated mathematically using a formula that compares the submitted price against the lowest and highest acceptable bids.

Performance Security: Awarded contractors must furnish a bank guarantee or certified cheque within thirty days of notification. This security protects the purchaser against non-performance and is refunded upon satisfactory contract completion and warranty expiry.

Prime Interest Rate Penalty: Failure to deliver within the agreed timeframe triggers automatic financial deductions calculated daily at the prevailing prime interest rate until delivery is completed.

Warranty Period: Suppliers warrant that goods are free from design, material, or workmanship defects for twelve months post-delivery or eighteen months post-shipment, whichever occurs first. Defective items must be repaired or replaced at no cost to the purchaser.