Objectives

The primary objective of this tender is to procure high-quality hypodermic needles for clinical use at Grey’s Hospital, supporting patient care and medical procedures. The procurement process aims to secure a reliable, compliant, and cost-effective supply while adhering to national preferential procurement legislation, transparency standards, and ethical supply chain practices.

Scope

The tender covers the one-off supply of Needle Hypodermic 15g, packaged in boxes of 100 units. Quantities are determined by hospital requirements, with delivery mandated to Grey’s Hospital in Pietermaritzburg. Quotations must remain valid for 90 days, and pricing must be firm, inclusive of VAT (where applicable), and cover all delivery costs. Products must be new, unused, and possess a minimum shelf life of six months upon delivery. The contract does not involve ongoing service agreements beyond the initial supply cycle.

Technical Requirements

• Product must strictly conform to the specified 15G gauge and packaging format.
• Goods must meet applicable quality standards (SANS/SABS or equivalent) and pass clinical suitability verification.
• Bidders must hold a valid licence issued by the South African Health Products Regulatory Authority (SAHPRA) permitting manufacture, import, export, or wholesale distribution of medical devices.
• Official quotation forms must be submitted unaltered, accompanied by mandatory statutory documents including SBD 4 (Disclosure of Interest), SBD 6.1 (Preference Points Claim), Central Suppliers Database (CSD) registration, and SARS tax compliance verification.
• Suppliers must ensure packaging protects goods against transit damage, temperature fluctuations, and moisture, with clear marking and documentation.
• Samples may be requested via email for quality assessment; failure to provide requested samples results in disqualification.
• All goods must be fully insured during transit and delivered within the agreed timeframe.

Skills Requirements

While this is a goods-supply tender, successful bidders must demonstrate competency in regulatory compliance, supply chain logistics, and administrative documentation. Key capabilities include maintaining active SAHPRA licensing, ensuring real-time CSD and SARS tax status alignment, managing timely hospital deliveries, and accurately completing statutory procurement forms. Prior experience in healthcare medical device distribution and familiarity with provincial health department procurement protocols is highly advantageous.

Key Terms & Conditions

SAHPRA Licensing: A mandatory regulatory approval from the South African Health Products Regulatory Authority, ensuring all medical devices meet national safety, efficacy, and quality standards before legal distribution in South Africa.

80/20 Preference Point System: An evaluation model allocating 80 points to price competitiveness and 20 points to transformation goals. Full preference points are awarded exclusively to enterprises at least 51% owned by Black people, supported by verified BBBEE documentation or sworn affidavits.

Performance Security & Delay Penalties: Awarded bidders must furnish performance security within 30 days. Late deliveries incur financial penalties calculated at the current prime interest rate per day of delay. Repeated or severe breaches may result in contract termination and public sector trading restrictions of up to ten years.

Cover-Quoting Prohibition: Strict enforcement against multiple entities bidding under different names for the same opportunity. Classified as fraudulent activity, this practice triggers immediate disqualification and potential criminal referral.