Objectives

The primary objective of this quotation is to procure a single neonatal pulse oximetry (Sats) probe to support the emergency treatment and clinical monitoring of newborns at Ngwelezane Hospital. The equipment will be utilised to continuously measure and display arterial oxygen saturation levels in neonatal patients, ensuring timely and accurate clinical intervention.

Scope

The procurement encompasses the supply, delivery, and handover of one (1) unit of a new neonatal Sats probe to Ngwelezane Hospital in the KwaZulu-Natal province. The contract is structured as a once-off supply with a strict delivery timeline. Evaluation follows a three-stage process: administrative and mandatory compliance verification, technical specification adherence, and financial scoring using an 80/20 preferential procurement model. The quotation remains valid for ninety (90) days post-closing.

Technical Requirements

• Material & Appearance: Constructed from ABS plastic and coloured white.
• Condition: Must be brand new, unused, and free from manufacturing defects. Expired products are strictly prohibited; all supplied items must retain a minimum shelf life of six months upon delivery.
• Compliance: Must fully adhere to the attached specification annexure and relevant South African National Standards (SANS/SABS) where applicable.
• Delivery Timeline: Goods must be delivered within fifteen (15) working days of contract award. Quotes exceeding this period will be disqualified.
• Pricing: Must be firm, inclusive of Value Added Tax (if registered), and cover all transportation and handling costs to the hospital.
• Sample Evaluation: The purchasing institution reserves the right to request a physical sample for technical scrutiny prior to contract award.

Note on Unusual Terms: The fifteen-working-day delivery window is exceptionally tight for medical device procurement and necessitates that bidders maintain immediate local stock or utilise expedited logistics. Additionally, the tender mandates compliance with the South African Health Products Regulatory Authority (SAHPRA) licensing framework. This ensures that any manufacturer, wholesaler, or distributor supplying medical devices holds current regulatory authorisation, guaranteeing product safety, efficacy, and traceability in line with national health legislation.

Skills and Business Requirements

• Registration & Verification: Bidders must be actively registered and verified on the Central Suppliers Database (CSD).
• Tax Compliance: A valid tax clearance status issued by the South African Revenue Service (SARS) is compulsory.
• Regulatory Documentation: Submission of a valid SAHPRA licence permitting the manufacture, wholesale, or distribution of medical devices, alongside updated CIPC registration documents.
• Preference Point Claims: To claim the twenty (20) specific goal points, bidders must provide a CIPC ownership certificate and a BBBEE certificate or sworn affidavit proving South African ownership.
• Mandatory Forms: Complete submission of all prescribed returnable documents, including SBD forms for interest disclosure and preference claims, as well as acceptance of the General and Special Conditions of Contract.
• Operational Capacity: Bidders must demonstrate the financial and logistical capability to fulfil a single-unit medical supply order within the stipulated timeframe without compromising quality or warranty obligations.