Objectives

The primary objective is to procure a one-off supply of medical-grade non-rebreather oxygen masks for immediate clinical deployment at the KwaMashu Community Health Centre under the KwaZulu-Natal Department of Health. The tender seeks to secure reliable respiratory equipment while complying with provincial procurement legislation that emphasizes transparency, value for money, and targeted economic transformation.

Scope

The contract encompasses the supply and delivery of two product categories: 1,000 adult-sized units and 1,000 child-sized non-rebreather oxygen masks. Each mask must be engineered to deliver 100% oxygen. The procurement is structured as a single-delivery, once-off agreement with no recurring service or maintenance obligations. All goods must be transported directly to the designated health facility, with freight and handling costs fully integrated into the quoted unit prices. The quotation validity period is fixed at 90 days, and contract award will be determined through a weighted evaluation of price competitiveness and preferential procurement targets.

Technical Requirements

• Product Specifications: Strict adherence to the advertised description is mandatory. Masks must be suitable for both adult and pediatric patients and certified for 100% oxygen delivery.
• Condition & Quality: All items must be brand new, unused, and represent the most current market models. Second-hand, refurbished, or expired products are strictly prohibited. Goods must retain a minimum shelf life of six months upon delivery.
• Packaging: Items must be supplied in standardized cartons containing 100 units per box, ensuring safe transit and efficient storage.
• Standards Compliance: Products must meet applicable South African National Standards (SANS/SABS) for medical consumables.
• Warranty: A twelve-month warranty from delivery acceptance or eighteen months from shipment (whichever expires first) covers defects in design, materials, or workmanship.
• Pricing & Delivery: Quoted prices must be firm and inclusive of all delivery costs. Late submissions will be rejected outright.
• Quality Verification: While initial samples are not required, the procuring entity reserves the right to request physical samples for inspection. Any associated testing or analysis costs will be borne by the supplier.

Skills Requirements

This tender focuses on the supply of standardized medical goods rather than specialized professional services. Consequently, no advanced technical certifications are mandated. However, bidders must demonstrate:

• Proven logistical capability to source, warehouse, and transport regulated medical consumables safely and punctually.
• Administrative competence to navigate South African public procurement frameworks, including accurate completion of mandatory returnable documents.
• Financial resilience to honor warranty commitments and absorb contractual penalties for delayed performance.
• Compliance management skills to maintain active regulatory registrations and tax clearance status throughout the contract lifecycle.

Explanation of Unusual or Complicated Terms

• 80/20 Preference Point System: A standardized scoring model where 80 points are awarded based on competitive pricing and 20 points are allocated for specific socio-economic goals. This balances fiscal efficiency with developmental procurement mandates.
• RDP Goal (Ethekwini District): The full 20 preference points are reserved exclusively for enterprises physically registered and operating within the Ethekwini District. This policy incentivizes local economic participation and regional job creation.
• SBD 4 (Bidder Disclosure): A statutory declaration requiring bidders to disclose any familial, financial, or employment ties with officials within the KwaZulu-Natal Department of Health. Undisclosed conflicts constitute a false declaration, resulting in automatic disqualification.
• CSD Registration & Tax Compliance: Mandatory enrollment in the National Treasury’s Central Suppliers Database, paired with verified SARS tax clearance. This system validates legal standing, prevents fraudulent bidding, and ensures suppliers are legally authorized to contract with state entities.
• Performance Security & Prime Interest Penalties: Successful bidders may be required to submit a bank guarantee or certified cheque upon contract award. Deliveries delayed beyond the agreed schedule incur daily financial penalties calculated using the prevailing prime interest rate until fulfillment is achieved.