Objectives

The primary objective of this tender is to appoint a qualified and compliant service provider to perform routine servicing and repairs on a total of 42 fire extinguishers distributed across various Alfred Duma Local Municipality facilities.

Scope of Work

The scope encompasses the inspection, maintenance, testing, and repair of diverse fire extinguisher types, including Dry Chemical Powder (DCP), Carbon Dioxide (CO2), Class D Special, Water, and Dry Powder units ranging from 2kg to 9kg. Required interventions are specified per location, including the Fire Station, Standby Generator Rooms, Licensing Section, Workshops, Passages, Camera Room, Server Room, Managers Area, and Warrant Office. Each unit has been clearly categorized as requiring either standard servicing or targeted repairs.

Technical Requirements

• Mandatory registration on the National Treasury’s Central Supplier Database (CSD) with a valid supplier reference number.
• Submission of sealed physical quotations by the stipulated closing date and time.
• Complete submission of all prescribed municipal procurement documentation, including proof of municipal rates/water account or lease agreement, MBD4 (Declaration of Interest), MBD6.1 (Preference Points Claim Form), MBD8 (Declaration of Past Supply Chain Management Practices), and a valid BBBEE certificate or sworn affidavit.
• Compliance with applicable fire safety regulations and industry standards for extinguisher maintenance, pressure testing, weight verification, and recertification.

Skills & Experience Requirements

• Proven track record in providing fire extinguisher servicing and repair services, preferably within municipal or commercial environments.
• Technical proficiency in handling multiple extinguisher classifications and capacities, including accurate agent refilling, hose/nozzle inspection, valve checks, and pressure verification.
• Ability to generate compliant service reports, issue certificates of fitness, and maintain audit-ready records for municipal supply chain management.
• Strong administrative capability to navigate municipal procurement compliance, complete standardized bidding forms accurately, and meet strict submission deadlines.

Key Evaluation Criteria & Contractual Terms

Bids will be assessed using an 80/20 Preferential Procurement System, a standard South African public procurement framework. Under this model, 80 points are allocated to competitive pricing, while 20 points are reserved for designated socio-economic goals. This system balances cost-effectiveness with transformation and local economic development.

Specific Goals Allocation: 15 points are awarded to bidders demonstrating physical operational presence within the Alfred Duma Local Municipality boundary (verified via proof of address). An additional 5 points are granted for verified Black Economic Empowerment (HDI) ownership, cross-checked through the CSD and BBBEE scorecard attributes.

Municipal Compliance Framework: The tender mandates the use of standardized municipal bidding documents (MBD series) to enforce transparency, declare potential conflicts of interest, and verify past contractual performance. Suppliers must also confirm they are not listed on restricted supplier databases or convicted for fraud/corruption in the past five years. The municipality reserves the right to accept or reject any quotation without obligation to provide reasons.