Tender Summary: Occupational Hygiene Survey at Control Room – Munelek

1. Objectives

The objective of this informal tender is to appoint a specialist Approved Inspection Authority (AIA) to conduct an occupational hygiene survey at the Control Room – Munelek. The survey is intended to assess potential workplace health hazards and ensure compliance with applicable occupational hygiene standards and legal requirements.

2. Scope of the Work

The scope consists of a single lot (Quantity: 1 LOT) for the rendering of occupational hygiene survey services at the Control Room, specifically under the mandate of an Approved Inspection Authority (AIA). Specifications and details of the required survey are referenced in the tender specification document.

Important scope conditions:

• Minimum requirements may be requested from shortlisted bidders within 72 hours after the closing date and time of the tender.
• Failure to submit the requested minimum requirements within this period may render the bidder non-responsive.
• The tender is subject to the Preferential Procurement Regulation of 2022, and the 80/20 system applies.
• Tender acceptance is subject to the General Conditions of Tender and Conditions of Purchase.
• Bidders must be successfully registered on the Nelson Mandela Bay Supplier Database.
• Tender prices must remain valid for a minimum of thirty (30) days from the tender closing date.
• All tender responses must be completed online; no fax submissions will be accepted.

3. Technical Requirements

• Service provider must act as a specialist Approved Inspection Authority (AIA).
• The occupational hygiene survey must be carried out in accordance with the specification provided.
• The bidder must be capable of submitting any minimum requirements requested by the employer within 72 hours of the closing date and time.
• Compliance with all relevant municipal tender conditions, procurement regulations, and supplier database registration requirements is mandatory.

4. Skills and Competency Requirements

• Expertise and qualification as an Approved Inspection Authority (AIA) in occupational health and safety.
• Specialised knowledge and practical experience in conducting occupational hygiene surveys.
• Ability to identify and evaluate workplace exposure risks, including physical, chemical, and environmental hazards in the relevant control room setting.
• Knowledge of applicable occupational hygiene legislation, standards, and inspection protocols.
• Ability to produce survey findings, recommendations, and compliance reports as required.

5. Brief Explanation of Unusual / Complicated Terms

Approved Inspection Authority (AIA): An organisation or individual formally approved in terms of occupational health and safety legislation to perform specific inspections and assessments in the workplace. The AIA is expected to provide credible, legally recognised survey findings.

Occupational Hygiene Survey: A systematic evaluation of the workplace to identify and measure potential hazards such as noise, dust, chemical fumes, lighting, ventilation, and similar conditions that could affect worker health and wellbeing. The survey helps determine exposure levels and recommend control measures.

80/20 System: A preferential procurement scoring method used for tenders where points are allocated according to a ratio of 80 points for price and 20 points for the prescribed preferential procurement goals, in line with the Preferential Procurement Regulation of 2022.